We utilize draft narratives too. It works and gives us more time. Of course, there are some faculty that contact us too late for even a draft to work. Your VPs read the proposals. I usually assume that VPs tend to flip to the budget and look for the other signatures on the routing sheet. Of course, some of them may read but I've never received any complainants about not having enough time. Sometimes I wish they would spend more time reviewing the proposals and other times I'm glad they don't. -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Donna Berger Sent: Friday, January 23, 2004 1:30 PM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] submission policy Hi Everyone, Our president or executive vice president signs all submissions and will not sign unless the proposal is approved by all parties in the routing process. Since I am one of the first (after the dean) to sign the routing form, we generally see proposals within the 10 day deadline for submission. We still have people come in late and work right up to the last minute, but have never stopped a proposal. In fact, we have begun the routing process with a draft narrative, which gives the PI and our office time to make changes as it the proposal is circulating. We try to help the PIs get the proposals out the door, but then the VPs who sign get annoyed at us for failing to give them enough time to read. Still, I'd rather have enough time to get the proposal in shape. Even with this flexibility, we have had people bypass the routing process completely and suffer no consequences. Thus, in many respects, our approval process is in need of repair. Donna Berger, Ph.D. Coordinator, Academic Grants Marist College Phone: 845-575-3670 Elsa Nadler <xxxxxx@HSC.WVU. To: xxxxxx@HRINET.ORG EDU> cc: Sent by: Research Subject: Re: [RESADM-L] submission policy Administration List <xxxxxx@HRINET. ORG> 01/23/2004 01:07 PM Please respond to Research Administration Discussion List Charlie, Thanks. and you are right...however most sponsored research offices bend over backwards to submit a proposal, even with only 15 minutes to spare. I found one that requires the latecoming PI to sign what is essentially a release. A number require 48 hours and three days. Only two so far have a written policy, although most have some kind of "please allow" statement on their internal buck sheets. I wil try to create a chart and distribute it to the list. Elsa >>> xxxxxx@AECOM.YU.EDU 23-Jan-04 12:49:02 PM >>> Our routing form tells PIs to "Allow eight (8) working days for processing" [through the Financial group and for final signatures]. al*low v. tr. To make provision for; To plan for in case of need: I think this issue is all about saying "Kindly allow..." but meaning "You better damn well allow..." CH At 10:12 AM 1/23/2004, you wrote: >Hello, all, >I have some questions that have arisen lately because of our sponsored programs office's policy of requiring five working days to process proposals. > >1. How many days of lead time prior to an agency deadline do you require to process a proposal? >2. Do you have a written policy? [If you have such a policy, is it on your Web site?... I have searched several research office Web pages and do not find any policies of this nature.] > >and related questions: > >1. What do you do if a PI fails to submit a proposal to your office in a timely manner: > >2. Have you ever failed to submit a proposal because your office did not have the stated time for processing? > >3. If yes, how many? > >Thanks for any responses. I will create a table for distribution (# of days, policy, Web site for policy, etc.) > >Elsa Nadler > > >Elsa G. Nadler >Grants Manager >Department of Community Medicine >1 Medical Center Drive >PO Box 9190 >West Virginia University >Morgantown, WV 26506-9190 > > >====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== >Tel: 304/293-3546 >Fax: 304/293-6685 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
