Re: Shared Equipment Purchase Herbert B. Chermside 25 Nov 2003 10:09 EST
This shared cost raises questions you will want to explore within your institution. Normally federally funded equipment cannot go into the cost pools for setting your F&A rate, while institution-funded equipment can. Generally, split-funded equipment is treated as federally funded because of significant problems dealing with that matter. However, $350K is significant! So discuss this with the appropriate people in house. Also, it sounds like you will end up with the institution part of the cost being voluntary committed cost sharing, which may affect the problem above; VolCommitC/S goes into the F&A rate computations differently from simple departmental research costs. There are also problems in regard to "generating revenue". Suggest you consider buying the equipment 100% institutionally, set up its operation as a service center, and charge the grant through the service center for enough to recover both the share of the capital cost over the multi-year period of the grant and the operating costs. Or give the grant personnel a special rate because the grant supported personnel and supplies will be used for that grant related use of the equipment. I presume there is not a clear policy within the institution regarding this unusual situation. Also strongly recommend that whatever approach you take, you discuss with the grants office of the Institute you plan to propose to, to be sure that what you propose can be acceptable to that Institute. You'd hate to have a good proposal shot down for an administrative confusion. Chuck At 08:44 AM 11/25/2003, you wrote: >We have a PI that has proposed to split-fund the purchase of a large piece >of equipment (@$350,000). One-half of the funding would come from an NIH >grant, and the other half would be financed on a capital lease from >institutional funds. This piece of equipment is required for the project >funded by the grant. However, it will only be used at approximately >½-capacity for the project. The PI is proposing that the remaining >capacity be used as part of a core facility that would bill for its use >(and generate revenue). > >Has anyone encountered this scenario before? Our initial interpretation >is that this violates the NIHs policy regarding equipment >purchases. Would your institution apply the same interpretation? > >Bethanne Giehl >Assistant Director >Research Funding Services >UMASS Medical School > >====================================================================== >Instructions on how to use the RESADM-L Mailing List, including >subscription information and a web-searchable archive, are available via >our web site at http://www.hrinet.org (click on "Listserv Lists") >====================================================================== Herbert B. Chermside, CRA Director, Sponsored Programs Administration Virginia Commonwealth University PO BOX 980568 Richmond, VA 23298-0568 Express Delivery Only: Biotech One, Suite 113 Virginia Biotechnology Research Park 800 East Leigh Street Richmond, VA 23219 Voice: 804-828-6772 Fax 804-828-2521 OFFICE e-mail xxxxxx@VCU.EDU Personal e-mail xxxxxx@vcu.edu http://www.research.vcu.edu/ospa.htm ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================