Re: Repost - Changing F&A (On to Off Campus) during Project Year ? Moreland, Kim 28 Aug 2003 14:23 EST
Barbara, I wanted to check with my grants manager before I sent a reply to you. We had a similar situation here with NSF, but it was the reverse in that we submitted at an offsite rate and then ended up on campus. We checked with NSF and then proceeded in the manner I recommend to you: We would begin charging the project at the offcampus rate at the point it actually moves offcampus. We would wait till the end of a month to make the switch. Then, it's probably easiest to establish a new account number so you have a clean audit trail to follow, as long as your system lets you note the previous project ID. We would then allow the project to use the direct cost portion of the excess indirects for ongoing project work. It's not necessary to start charging the offcampus rate at the beginning of the period, and I think you have a difficult time arguing that a delay to year 3 is necessary. Hope this helps! Kim Kim Moreland, Director Grant and Contract Administration Fred Hutchinson Cancer Research Center 1100 Fairview Avenue, N M/S J6-500 Seattle, Washington 98109 xxxxxx@fhcrc.org 206/667-4868 (voice) 206/667-6221 (fax) -----Original Message----- From: Barbara Gray [mailto:xxxxxx@COFC.EDU] Sent: Wednesday, August 27, 2003 8:39 AM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Repost - Changing F&A (On to Off Campus) during Project Year? I haven't received any replies to this query--can someone please help me out? Thanks! ******** We are about to begin year 2 of a three-year NSF project. Sometime during Year 2 (exact date not yet determined), the PI will move her lab from our campus to a research facility owned by the feds and shared by several federal and state agencies and IHEs. When we applied for the grant, we used our on-campus F&A rate. (We do have a separate substantially lower off-campus rate, which we are now applying to proposals for projects that we know will be housed in the shared facility.) When, if at all, should we begin applying the off-campus rate the current NSF grant--at the beginning of the Year 2 budget period in anticipation of the move; mid-budget year when the physical move actually takes place; at the beginning of the next budget year after the move (beginning of Year 3); or should we not change the rate at all for the duration of the project period? If we do change from the on-campus to the off-campus rate during the project period, is it necessary or advisable to set up a new grant account for the remaining portion of the project? Thanks! Barbara -- ================================================================== Barbara H. Gray, Director Office of Research & Grants Administration College of Charleston 66 George Street Charleston, SC 29424 Campus Location: 407-G Bell Bldg. Office: 843.953.5673 Desk: 843.953.5885 Fax: 843.953.6577 e-mail: xxxxxx@cofc.edu URL: http://www.orga.cofc.edu/ ================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================