We do not have formal guidelines but have restricted the decision to allow a waiver of all or part of F&A to just two people. PIs must request and justify a waiver through my office and these two people then decide whether the request is reasonable. As a result, the vast majority of our proposals budget for the full F&A recovery allowed by the sponsor. If the sponsor limits F&A recovery then we abide by the sponsor guidelines but require documentation from the sponsor be filed in the project folder. Requests for waiver of full F&A recovery and supporting documentation are provided to reviewers during the administrative review and approval process of such proposals...Bill

Bill Caskey, PhD
Director, Research & Grants Administration
Children's Mercy Hospital
2401 Gillham Road
Kansas City, MO  64108

Ph:(816) 234-3149 (new number)
Fx:(816) 855-1982
E-mail:  xxxxxx@cmh.edu <mailto:xxxxxx@cmh.edu>

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> -----Original Message-----
> From: Kane, Susan E. [mailto:xxxxxx@CSLANET.CALSTATELA.EDU]
> Sent: Wednesday, August 27, 2003 6:54 PM
> To: xxxxxx@HRINET.ORG
> Subject: Re: [RESADM-L] Reporting Grant/Contract Activity to
> your Board
>
>
> We are being asked this year to gather data on our portfolio
> of proposal submissions (and awarded) with respect to
> indirect/F&A requested -- number of proposals and dollar
> amounts requested at various F&A rates.  It remains to be
> seen if there will be an attempt to limit the number of
> proposals submitted at rates that are less than our approved
> federal rate, even if the
> lower rates are mandated by the funding agency.   Does anyone
> out there have
> to function within guidelines that dictate a certain
> portfolio of grant submissions in these terms?
>
> Susan Kane
>
>
>
> -----Original Message-----
> From: Betty Farbman [mailto:xxxxxx@STJOHNS.EDU]
> Sent: Wednesday, August 27, 2003 8:49 AM
> To: xxxxxx@HRINET.ORG
> Subject: Re: [RESADM-L] Reporting Grant/Contract Activity to
> your Board
>
>
> Brian:
> Thanks for raising this.  I'd love to know how folks deal
> with this.  So many things affect not only the submission of
> proposals, but also the funding cycles.
>
> For instance - this year, we were expecting a multi-million
> dollar award prior to the end of our fiscal year, which would
> have made this year look great.  Because of the delays with
> fed. funding, the award came  in the next FY.  Only a verbal
> explanation can begin to clarify the "trough" that this can
> create on a graph.
>
> I look forward to responses.
>
> Betty Farbman
>
>
> -----Original Message-----
> From: Brian Anderson [mailto:xxxxxx@EMICH.EDU]
> Sent: Wednesday, August 27, 2003 11:33 AM
> To: xxxxxx@HRINET.ORG
> Subject: [RESADM-L] Reporting Grant/Contract Activity to your Board
>
>
> I have been invited by our Board of Regents to propose a
> revised format for my regularly scheduled reports to the
> Board on grant/contract activity.  I have come up with a
> format that I feel comfortable with and that tells them what
> they really need to know. I'm ready to go with it.
>
> Previously, our report provided raw data for proposal
> numbers, and grant numbers & dollars year-to-date.
> Comparisons were reported against the previous year and
> against an "annual plan" (which was developed within my
> office).  I have proposed to eliminate the "plan" and provide
> some detailed but MEANINGFUL comparative data against the two
> previous years, instead.  I do not feel that holding my
> office accountable to a plan makes much sense, since I have
> no managerial control over those who write proposals and
> because there is no way to get buy-in from those who do have
> managerial control.
>
> This recommendation will be a tough sell to the Board,
> because reported progress toward its achievement has always
> given them something to get excited about.
>
> My questions:  Of those of you who are required to provide
> progress reporting to your Board, what type of information do
> you report?  Do you report information on numerical goals and
> goal achievement?
>
> Thanks!
>
>
> ------------------------
> Brian Anderson, Director
> Office of Research Development
> Eastern Michigan University
> Starkweather Hall, 2nd Floor
> Ypsilanti, MI  48197
> Office: (734) 487-3090
> Fax: (734) 481-0650
> Email: xxxxxx@emich.edu
>
>
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