We are being asked this year to gather data on our portfolio of proposal
submissions (and awarded) with respect to indirect/F&A requested -- number
of proposals and dollar amounts requested at various F&A rates. It remains
to be seen if there will be an attempt to limit the number of proposals
submitted at rates that are less than our approved federal rate, even if the
lower rates are mandated by the funding agency. Does anyone out there have
to function within guidelines that dictate a certain portfolio of grant
submissions in these terms?
Susan Kane
-----Original Message-----
From: Betty Farbman [mailto:xxxxxx@STJOHNS.EDU]
Sent: Wednesday, August 27, 2003 8:49 AM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] Reporting Grant/Contract Activity to your Board
Brian:
Thanks for raising this. I'd love to know how folks deal with this. So
many things affect not only the submission of proposals, but also the
funding cycles.
For instance - this year, we were expecting a multi-million dollar award
prior to the end of our fiscal year, which would have made this year look
great. Because of the delays with fed. funding, the award came in the next
FY. Only a verbal explanation can begin to clarify the "trough" that this
can create on a graph.
I look forward to responses.
Betty Farbman
-----Original Message-----
From: Brian Anderson [mailto:xxxxxx@EMICH.EDU]
Sent: Wednesday, August 27, 2003 11:33 AM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Reporting Grant/Contract Activity to your Board
I have been invited by our Board of Regents to propose a revised format for
my regularly scheduled reports to the Board on grant/contract activity. I
have come up with a format that I feel comfortable with and that tells them
what they really need to know. I'm ready to go with it.
Previously, our report provided raw data for proposal numbers, and grant
numbers & dollars year-to-date. Comparisons were reported against the
previous year and against an "annual plan" (which was developed within my
office). I have proposed to eliminate the "plan" and provide some detailed
but MEANINGFUL comparative data against the two previous years, instead. I
do not feel that holding my office accountable to a plan makes much sense,
since I have no managerial control over those who write proposals and
because there is no way to get buy-in from those who do have managerial
control.
This recommendation will be a tough sell to the Board, because reported
progress toward its achievement has always given them something to get
excited about.
My questions: Of those of you who are required to provide progress
reporting to your Board, what type of information do you report? Do you
report information on numerical goals and goal achievement?
Thanks!
------------------------
Brian Anderson, Director
Office of Research Development
Eastern Michigan University
Starkweather Hall, 2nd Floor
Ypsilanti, MI 48197
Office: (734) 487-3090
Fax: (734) 481-0650
Email: xxxxxx@emich.edu
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via our web site at http://www.hrinet.org (click on "Listserv Lists")
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