Re: Funding Continuity Moreland, Kim 14 Aug 2003 12:18 EST
Bill, We use pretty much the same principles as everyone else and we also use a form completed by one of our grant/contract specialists. I've attached a copy of that in case it would help. Kim -----Original Message----- From: Bill Schulze [mailto:xxxxxx@CCMAIL.NEVADA.EDU] Sent: Thursday, August 14, 2003 8:03 AM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Funding Continuity We are seeking to bolster local streamlining efforts by gathering a collection best practices concerning how universities deal with funding continuity. By funding continuity, I mean the ways that institutions provide for recurring situations such as: 1) You know a grant will have an effective date of October 1st, but you need to exercise your 90-day preaward option and get graduate assistants on the payroll & pay their tuition in mid August... 2) An agreement is only partially executed, and the fully executed copy is not likely to arrive until after the start date - and the PI needs to order equipment, hire students, etc.... 3) The current year of a multi-year award is coming to an end, but the assured continuation funding has not yet arrived - and employment documents need to be processed to that project staff & students will continue to get paid... 4) A federal cooperative agreement for millions of dollars approved for multiple projects is in place, but because of continuing resolutions, initial obligations are insufficient to cover needed encumbrances - but the research is expected to go forward.... These are but a few of the real world situations we encounter, and I'm sure they are familiar to you as well. In situations such as this the risk factor is almost zero, and we deal with them - but our current process is cumbersome and inefficient. I am aware that institutions use various techniques such as setting up unbillable accounts, temporary accounts, internal overrides, etc., but it would really help our efforts if I had a good selection of best practices. So if any of you all have policies or procedures you could share via comment, attached files, or URL references, I would really appreciate it.... I also will be happy to make what I collect available to others who may be interested... Bill **************************************** William E. Schulze, EdD Director of Sponsored Programs University of Nevada, Las Vegas Phone (702) 895-1357 Fax (702) 895-0986 xxxxxx@ccmail.nevada.edu **************************************** ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================