Eleanor, I recommend deciding what are your purposes of recording the
source of funds.

We record in both ways, as follows.

In reports on awards, we name the source that is our direct grantor,
university x, and say that it is flow-through from the state dept of y
and the US Dept of z.  There is also a summary listing with our annual
report that lists the source of awards and how much money came from each
agency.  There, the prime (federal, in this case) is listed.

Our grant budget accounts are set up so that the first digit indicates
that it is a sponsored project; the second digit indicates the broad
category of sponsor.  The number given to the award in question will
identify it as federally funded.  This is appropriate since the federal
regulations are flowed-down to us. This is useful for budget planners,
financial handlers, and to let auditors know the source.

Janet
********
Janet M. Hahn, C.R.A.
Executive Director
Office of Sponsored Programs & Grants Management
Radford University
Radford, VA  24142-6926

tel:  540-831-5479
fax:  540-831-6636
xxxxxx@radford.edu                             www.radford.edu

-----Original Message-----
From: Eleanor M. Cicinsky [mailto:xxxxxx@TEMPLE.EDU]
Sent: Thursday, July 31, 2003 2:43 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Tracking Funding Sources in a Database

Hi:

We are in a fierce debate about how to record sources of funds and we
are interested in knowing what other institutions do.

This is the scenario:     We are submitting a proposal to another
University as a Subcontractor who is submitting their Proposal to the
National Science Foundation.     Do you record your submission as being
submitted to 1) GuessWho University:Prime Source: NSF    or  2) NSF
directly.

If you do it as No. 1 do you pick it up as receiving funds from a
Federal Source or from a a different category.

This database is primarily for PreAward Activity.   In a post award
scenario,  the funds would be picked up as coming from a Federal Source.
and the account code would reflect that.    However from a preaward
stand point,  we might want to track whether the faculty are submitted
grants directly to the funding source or via subcontracts or subawards.

Your opinions would be greatly valued.

 Eleanor Cicinsky
 Temple University,   083-45,  406 USB
 1601 N. Broad Street
 Philadelphia, PA  19122

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