We would record it as funds from  prime grantee's university, and note
the sponsor.  We would mark the funds as federal, so all of the
compliance issues would kick in.

Jon Elizabeth Hart, MPA, CIP
Senior Director, Sponsored Programs Administration
Senior Director, Human Subjects Protections Program
The Rockefeller University
1230 York Ave., NY, NY 10021-6399
tel:  (212) 327-8054; fax:  (212) 327-8400
email:  xxxxxx@rockefeller.edu

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On
Behalf Of Eleanor M. Cicinsky
Sent: Thursday, July 31, 2003 1:43 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Tracking Funding Sources in a Database

Hi:

We are in a fierce debate about how to record sources of funds and we
are interested in knowing what other institutions do.

This is the scenario:     We are submitting a proposal to another
University as a Subcontractor who is submitting their Proposal to the
National Science Foundation.     Do you record your submission as being
submitted to 1) GuessWho University:Prime Source: NSF    or  2) NSF
directly.

If you do it as No. 1 do you pick it up as receiving funds from a
Federal Source or from a a different category.

This database is primarily for PreAward Activity.   In a post award
scenario,  the funds would be picked up as coming from a Federal Source.
and the account code would reflect that.    However from a preaward
stand point,  we might want to track whether the faculty are submitted
grants directly to the funding source or via subcontracts or subawards.

Your opinions would be greatly valued.

 Eleanor Cicinsky
 Temple University,   083-45,  406 USB
 1601 N. Broad Street
 Philadelphia, PA  19122

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