Get the Chair, and even the dean, to make the judgement that the activity
was directly related to the grant.  They have the technical knowledge to
make that decision, and should have the supervisory authority to ensure
that the faculty member plays by the rules.  And of course if there IS a
later disallowance, you can charge the department or school the disallowed
costs, because they are on record as having approved it.

NEVER make an academic management decision.  Force it on the people who
know what is happening and are responsible for managing the
situation.  That's what they are paid for.

Chuck

At 03:23 PM 5/20/2003 -0400, you wrote:
>I would appreciate receiving input on how other institutions would handle
>our situation:
>
>       How would you handle a request for reimbursement for an activity that
>appears to fall outside the scope of work outlined in the grant proposal
>when the PI says it is related to the research?
>
>
>
>Lola Saya
>Post Award Grant Administrator
>Marist College
>3399 North Road
>Poughkeepsie, NY  12601-1387
>Tel:  845-575-3000 x.2313
>xxxxxx@marist.edu
>
>
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Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Express Delivery Only:
 Biotech One, Suite 113
 Virginia Biotechnology Research Park
 800 East Leigh Street
 Richmond, VA 23219
Voice:  804-828-6772
Fax     804-828-2521
OFFICE e-mail   xxxxxx@VCU.EDU
Personal e-mail xxxxxx@vcu.edu
http://www.research.vcu.edu/ospa.htm

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