Lots of interesting answers!

Suggest best is a clear understanding with the sponsor, and approval, in
writing, for this situation.

In regard to special equipment, need clear indication if this equipment
will be removed after completion of project.

Might look into the Conflict of Interest implications, too.  It is probably
quite reasonable that there is no personal enrichment involved, but would
be nice to have some review committee's response as a CYA.

Many years ago, at another institution, we did get permission to use a
faculty member's "club owned" (group of three flyers) aircraft, at same
rate as local commercial rates.  Don't remember paying any attention to
special insurance, but there were fewer lawyers in the world at that time!
(Friday sarcasm!)  Then the department bought its own aircraft, because we
needed larger size and special equipment, including a very nice but very
large surplus aerial camera.

Good hunting, safe flying!

Chuck

At 11:13 AM 4/24/2003 -0800, you wrote:
>Dear Colleagues:
>I'm looking for pointers towards some regulations that govern use of
>personal aircraft for federally-funded research, and I'm too short on time
>to go look right now (auditors!)...
>
>Situation: Univ. employee owns light aircraft and volunteers the plane to
>be custom fitted with some altimetry equipment. It is proposed that we
>hire a contract pilot to fly the thing around for a while, over a period
>of three years. Not exactly sole source up here, but I'm wondering if
>there are any regulations governing use of one's own plane, etc., that'll
>give me some nighttime reading and hearty discussion with our risk
>management folks??
>
>Thanks in advance,
>Maggie
>
>G. Maggie Griscavage
>Director, Grant and Contract Services
>University of Alaska Fairbanks
>109 Administrative Services Center
>PO Box 757880
>Fairbanks, AK 99775-7880
>907-474-6446
>907-474-5506 fax
>xxxxxx@uaf.edu
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Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Express Delivery Only:
 Biotech One, Suite 113
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 800 East Leigh Street
 Richmond, VA 23219
Voice:  804-828-6772
Fax     804-828-2521
OFFICE e-mail   xxxxxx@VCU.EDU
Personal e-mail xxxxxx@vcu.edu
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