Another sharing of problem and others' solutions.  VCU seems not to have
had any problems, so keep ensuring
a) "administrative" looking job titles are avoided (i.e., no "red flags"),
b) good justifications in regard to project needs.

Chuck

>X-Mailer: Mozilla 4.79 [en] (Windows NT 5.0; U)
>X-Accept-Language: en
>Date:         Fri, 25 Apr 2003 10:00:14 -0400
>Reply-To: Research Administration Discussion List <xxxxxx@HRINET.ORG>
>Sender: Research Administration List <xxxxxx@HRINET.ORG>
>From: Ruth Tallman <xxxxxx@LEHIGH.EDU>
>Subject: Re: [RESADM-L] A-21, F.6.b.
>To: xxxxxx@HRINET.ORG
>
>Valrey,
>
>I think the key would be that the administrative people have a system in which
>they can clearly demonstrate what time they spend on the project and what time
>they spend elsewhere.  The tough ones are when it's administrative staff who
>also perform duties for the educational mission of the university (such as
>departmental staff).  At Lehigh, the individuals who divide their time between
>the academic department and research activities actually keep time sheets on
>which they record chunks of their day to each activity/account.
>
>If the administrative people are fully supportive by projects and they keep a
>record of how much time is devoted each day to each activity, the feds should
>accept it.
>
>Ruth
>
>Ruth Tallman
>Office of Research and Sponsored Programs
>Lehigh University
>526 Brodhead Avenue
>Bethlehem, PA  18015
>Phone:   (610)758-3024
>FAX:    (610)758-5994
>E-mail:   xxxxxx@lehigh.edu
>
>
>Valrey Kettner wrote:
>
> > Question:  we have a proposal budget in to a federal agency for Phase II of
> > a project.  In Phase I we included administrative support as a direct cost
> > under A-21 F.6.b major project.  We replicated this in Phase II.  The
> > agency is now questioning these costs in our Phase II budget, and do not
> > feel that it meets all the criteria under Exhibit C.
> >
> > We disagree and are looking at providing a further written justification
> > for direct charging these expenses to this project.  For those of you that
> > have gone through this before, what type of justification did you
> > provide?  Were there particular phrases or examples that proved to be
> > especially effective/persuasive?
> >
> > Any assistance the group could provide would be greatly
> > appreciated!  Please respond either to me directly or to the listserve (I'm
> > sure there are other institutions that are facing this!!)
> >
> > Thanks!
> >
> > Valrey V. Kettner
> > Assistant Vice President
> > Sponsored Programs Administration
> >
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Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Commonwealth University
PO BOX 980568
Richmond, VA  23298-0568
Express Delivery Only:
 Biotech One, Suite 113
 Virginia Biotechnology Research Park
 800 East Leigh Street
 Richmond, VA 23219
Voice:  804-828-6772
Fax     804-828-2521
OFFICE e-mail   xxxxxx@VCU.EDU
Personal e-mail xxxxxx@vcu.edu
http://www.research.vcu.edu/ospa.htm

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