At VCU we assign a new number for each transaction as you do, but also
"flag" what we call "full proposals", which include new, annual
non-competitive renewals, minority supplements, etc. Work load in the
office is most closely tied to transactions, whereas only "count the new $"
actions are counted for other purposes.
Chuck
At 08:47 AM 11/11/2002 -0500, you wrote:
>We are trying to decide on a numbering system to account for proposal
>submissions. At this time, we count everything each year as a
>submission. Therefore, new proposals, continuations, renewals,
>supplements are assigned a Sponsored Projects Approval Number. This
>number becomes a count of what is submitted each fiscal year - so by the
>end of June 2003 we would say that 523 submissions were made. However,
>this does not break out actual "Brand New Submissions" unless we analyze
>each approval form.
>
>I'm interested in knowing how you count your submissions each year.
>For instance, do you count a continuation as a proposal submission or
>do you carry the number from year to year and don't count it at all.
>I'm concerned that credit will not be received for the amount of work
>that goes into the continuations. As you know, they are not all SNAP
>procedures and I worry that credit will not be given to the amount of
>work that is done therefore affecting staff loading which of course is
>another issue apart from proposal submissions.
>
>Your suggestions would be appreciated.
>
>Eleanor Cicinsky
>Temple University
>
>
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Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Commonwealth University
PO BOX 980568
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