Microfilming or optical storage of some sort (CD, PDF, etc.) would be
acceptable as a primary storage option.  This would alleviate the need
to store massive amounts of paper documentation.  If the sponsor came in
and did an interim audit, and, as a result of that, you were given
authorization to discard those documents, you could do that, too.  That
would preclude the need to store any docs, paper or otherwise.

Of course, you could also increase the R value of your attics, too, and
just keep the paper.

Greg Schmidt

Domenica G. Pappas, CRA wrote:

> Dear Colleagues:
>
> How does your institution handle record retention of long term
> grants?  For
> example, say you have a study that has been going on for the last 10+
> years.  Do you convert everything to some type of electronic format and
> send original documents to a storage facility (on or off site?)  What are
> some of the complications and costs you face regarding this issue.
>
> Thanks,
> Domenica
>
> Domenica G. Pappas, CRA
> Associate Director
> Office of Sponsored Research and Programs
> Illinois Institute of Technology
> 3300 S. Federal Street
> Main Building, Room 301H
> Chicago, IL 60616-3793
>
> Phone:  (312) 567-3035
> Fax:    (312) 567-6980
> Email:  xxxxxx@iit.edu
>
> web:    www.grad.iit.edu/research/
>
> What is mind? No matter. What is matter? Never mind.
> George Berkeley
>
>
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