We recently issued the attached "reasonable travel cost" memo to our staff, basically asking them to provide justification for travel costs that exceed the GSA travel per diems.  In response to it, we are receiving a substantial amount of flack because we are asking them to justify their lodging expenses, including that related to attending conferences.

Are we asking for more than we need to be?

Do your institutions accept conference room rates, without further justification, regardless of how they compare to the federal per diem rates?

Also, I would be interested in receiving a couple of example travel policies which provide guidance on the "reasonable cost" issue.

Thanks much,

Deb

Debra K. Hansen
Director of Sponsored Programs and Fiscal Affairs
Marshfield Medical Research and Education Foundation,
a Division of Marshfield Clinic
1000 N Oak Avenue - 1R3
Marshfield, WI   54449
715-387-9130
xxxxxx@mmrf.mfldclin.edu

 <<Reasonable costs - travel.doc>>

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