At UM this should be treated as a sponsored project with internal approvals
and recording in the proposal and award data base by the grants office.  It
would be then be reported to the Regents as part of the Volume of Research
by the VP Research.  Finanacial management would be by the Sponsored
Project Accounts office (VP Finance).  It would also be recorded in the VP
Development donor's data base, maybe get a letter of thanks from the
university president, and will be reported to the Regents by VP Development
as part of the "Gifts to the University from Foundations."  Every body gets
a piece of the action.
Bob Beattie
University of Michigan

--On Friday, January 31, 2003 8:17 AM -0700 Wilma Ennenga
<xxxxxx@NAU.EDU> wrote:

> How would your university handle a grant awarded with the conditions
> described below from a private foundation? Would the grant be administered
> by the foundation or by the university sponsored projects/grants office?
>
> The award in question is from private foundation whose literature states
> that "Grants are awarded to nonprofit public charitable organizations that
> are tax exempt under Section 501(c)(3) of the Internal Revenue Code". The
> purpose of the grant is to "recruit and train (ethnic minority) school
> administrators". The grant was "paid up front" rather than cost
> reimbursement, and allows 15% indirect costs which the foundation would
> intend to claim if grant expenditures are made directly from the
> foundation rather than from the university. The deliverable is a final
> product report/video to help distribute knowledge/lessons learned to
> others in the field. Other specific terms and conditions are that the
> award is revocable, a period of performance is specified, a detailed
> financial report is required showing how the funds were expended, and
> unexpended funds must be returned.
>
> Thanks for your responses, and please feel free to respond to me directly
> at xxxxxx@nau.edu
>
> Wilma G. (Winnie) Ennenga
> Director, Office of Grant and Contract Services
> Northern Arizona University
> BAC 100C, Building 51, Knoles Drive
> Flagstaff, AZ 86011-4130
>
> Telephone: 928/523-8319   Fax: 928/523-1075
>
>
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