For the higher education community of this group.

Unless you have a non-forecast pay and/or an hourly reporting system for
your faculty labor; instead of a percent of effort after the fact reporting
system, you may find that the use of hours where faculty time is involved
can have some very serious negative results.

First of all, at our institution, our faculty effort is listed as percent of
time in proposal budgets for both direct labor charges and cost share
purposes.  For academic contract appointment and payroll purposes they are
appointed on a percent basis.  Their regular appointment for payroll and
activity reporting purposes totals 100%, regardless of the number of hours
necessary to meet the needs of their assignments.  Their assignments may
include instruction, research, public service and institutional
administrative appointments.

If you are confusing the use of percent and hours for the same faculty
member, I don't think you are unique but I suggest caution and consideration
of the following.

I made a presentation the other day to one of our high volume grant units
which was struggling with faculty level of effort issues and the
misunderstanding about faculty time commitments.  One of big concerns was
over commitment of faculty time (never happens anywhere else of course).
Previously we had identified some apparent faculty confusion related to
percent of effort and their sometimes interchangeable use of hours when the
topic was labor.

In order to address the potentially expensive differences between counting
faculty hours rather than percent of effort, I prepared the attached
PowerPoint presentation for the group.  I think the difference between our
faculty talking about their time in hours has been clarified to some extent.

I hope the attached is useful for this topic.

Gary Chaffins
Director, Office of Research Services and Administration
5219 - University of Oregon
Eugene, OR  97403-5219
Voice  (541)346-2395
FAX   (541) 346-5138
E-mail xxxxxx@orsa.uoregon.edu

e-----Original Message-----
From: William Campbell [mailto:xxxxxx@UWRF.EDU]
Sent: Thursday, January 30, 2003 12:06 PM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] What is 100%?

Betty and RESADMers--

At University of Wisconsin-River Falls, full-time faculty carry the
equivalent of a 15 credit load--12 hours teaching, 3 hours research/service.
Therefore, when I write budgets for proposals requiring matching funds, I
frequently include those three hours for the PI or PD under the
institution's contribution.

A caution--at our place, the 15 hour load is not always well-understood.
And some folks have a hard time understanding matching funds, also--when I
write numbers in the matching column, some think that the university will
pay them those dollars in real money.  So I've learned that workloads and
matching funds are concepts which require lots of preliminary explanation.

Regards, Bill

Bill Campbell
Director, Grants & Research
University of Wisconsin-River Falls
715/425-3195
xxxxxx@uwrf.edu

>>> xxxxxx@STJOHNS.EDU 01/30/03 01:31PM >>>
Dear Friends:

At your institutions, what constitutes 100% time and effort for faculty?

Do you figure percentages of release time based on teaching load only, or
does your institution identify a portion of the faculty member's time as
devoting to research and/or service?

Thanks for any answers.  If you wish to reply directly, my email is below.

Betty Farbman
St. John's University
xxxxxx@stjohns.edu

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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