Rene,

At Central Michigan University, we treat cost sharing pretty much the same as we do grant funds.  We transfer the cost sharing amount we are obligated to provide into a matching fund that is associated with the grant (e.g. if the grant account is 61213 then cost sharing account is 91213).  We then incur expenses against the cost sharing account just as we would the grant.  It provides a nice audit trail.  The only really cumbersome (and fairly frequent) part is when personnel appointments are split between the two accounts -- figuring the percentages can be a pain.  We often track third-party in-kind contributions using a voucher receipt document that is signed by both the third-party and the project director.

Craig

> -----Original Message-----
> From: Rene Hearns [mailto:xxxxxx@URBAN.CSUOHIO.EDU]
> Sent: Wednesday, November 13, 2002 11:25 AM
> To: xxxxxx@HRINET.ORG
> Subject: [RESADM-L] costshare tracking
>
>
> Hi everyone, I know when this requirement hit the scene there
> was large
> discussions concerning the implementation of these new rules
> but I have not
> be able to find it in the list's archive.  This year my
> college was lucky
> enough to be selected in the sample for the university's
> audit.  Our method
> of tracking costshare is a bit cumbersome, and I was
> wondering if anyone
> would be willing to explain how their university
> accounts/tracks  costshare.
>
> Please feel free to contact me directly.  Thank you.
> ************************************************************
> Rene (Bogner) Hearns, MPA              (216) 687-2205 phone
> College Budget Manager                 (216) 687-9239 fax
> Cleveland State University                 xxxxxx@csuohio.edu
> College of Urban Affairs
> campus address: 1717 Euclid Avenue UR320, Cleveland, Ohio 44115
> mailing address: 2121 Euclid AVenue UR320, Cleveland, Ohio 44115
>
>
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