Re: costshare tracking Chaffins, Gary 13 Nov 2002 13:20 EST
Rene; At the University of Oregon: 1. Cost share commitments are loaded at the proposal stage (by the departments) into a data base at the time they request a proposal number (see http://orsa.uoregon.edu/web/proposals/proposals.html ). 2. If the application is funded, a review of the award document is done to determine if any adjustment is necessary in the cost share data. 3. Our quarterly activity report production process (produced on a grant by grant basis) automatically accesses the cost share obligation file for each grant and prints the detailed obligations (names of individuals, travel costs etc.) as the last page of the grants activity report. 4. As personnel appointments are made with cost share commitments or non personnel costs are paid through the financial system they may be coded as cost share and will appear on the next quarterly report in a column listed as documented cost share. As cost share is reported the last column on the cost share page entitled "Remaining Obligation" is reduced. 5. Third party contributions are entered into the system based on forms submitted by the third parties and also appear as documented cost share. Gary Chaffins Director, Office of Research Services and Administration 5219 - University of Oregon Eugene, OR 97403-5219 Voice (541)346-2395 FAX (541) 346-5138 E-mail xxxxxx@orsa.uoregon.edu -----Original Message----- From: Rene Hearns [mailto:xxxxxx@URBAN.CSUOHIO.EDU] Sent: Wednesday, November 13, 2002 8:25 AM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] costshare tracking Hi everyone, I know when this requirement hit the scene there was large discussions concerning the implementation of these new rules but I have not be able to find it in the list's archive. This year my college was lucky enough to be selected in the sample for the university's audit. Our method of tracking costshare is a bit cumbersome, and I was wondering if anyone would be willing to explain how their university accounts/tracks costshare. Please feel free to contact me directly. Thank you. ************************************************************ Rene (Bogner) Hearns, MPA (216) 687-2205 phone College Budget Manager (216) 687-9239 fax Cleveland State University xxxxxx@csuohio.edu College of Urban Affairs campus address: 1717 Euclid Avenue UR320, Cleveland, Ohio 44115 mailing address: 2121 Euclid AVenue UR320, Cleveland, Ohio 44115 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================