I'm trying to work out the grant- and risk-related issues associated with
having persons you do not employ doing work in your facilities.  Would
appreciate help with questions like these, and direction to any organization
or manual which has already worked these things out.

An investigator is employed by university A.  Through a memorandum of
understanding between University A and Organization B, the investigator has
a laboratory in B and is designated by B as an "Associate."  The
investigator wants to apply for a grant through the university to do work in
the laboratory of B.  The grant will pay her salary and a technician's, and
has an extensive supply budget.

 1.      How should budgetary arrangements be set up?  Presumably the
money for salaries stays at University A and the supply funds are
subcontracted to Organization B.  Does the contract name  the PI named as
the technical  representative at both organizations?  Is there some other
way to set up the budget?

 2.  This arrangement calls for the PI, who is not employed by B to
manage an account at B.  Does this pose problems for auditors or any other
kind of problems?

 3. If the supply budget stays at A and vendors are told to ship to
B, how does B's receiving operation get informed of this, and how do the
packing slips get processed in such a way as to tell A the supplies have
been delivered?

 4.      What risks does organization B incur by having a nonemployee
working in its facility, and how does it protect itself?

 5.      Suppose an employee of organization B accuses the PI of
sexual harassment.  The PI is not employed by B; is she subject to B's
administrative procedures?

Peter J. Dolce, Ph.D.
Director, Office of Research Support Services
Meharry Medical College
1005 D. B. Todd Boulevard
Nashville, TN  37203

Phone 615 327 6703
Fax 615 327 6716

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