On the whole, we avoid using that authority. There is too much room for
auditors having different judgements than "the University" does as to
relatedness.
I am sure PI's that have three projects buy supplies that benefit all their
work first on one and then on another account. On occasion we may
split-code (charge two accounts), but really try to avoid it.
Never split-code project account and University account, unless it is a
very unusual circumstance, e.g., mandatory cost sharing of a big piece of
equipment; even there we'd rather do the cost sharing with different pieces
if possible.
We just don't want auditors to have a reason to go looking for trouble.
Chuck
At 09:49 AM 10/17/2002 -0400, you wrote:
>Dear Colleagues,
>An interesting policy consideration has reared its head. I hope you can
>offer advice or helpful war stories.
>Under A-21 paragraph C.4.d (3), costs may be allocated among interrelated
>projects supported by multiple federal awards without prior approval or
>prior stipulation of relatedness. How do you apply this in practice?
>Presumably since the federal regulations do not set limits, institutions
>probably do. So, my bottom line question is what restrictions does your
>institution place on such expenditure allocations and what, if any,
>problems result.
>Thank you for any guidance you can offer.
>
>Ruth Smith
>Executive Director
>Old Dominion University Research Foundation
>Ph 757-683-4293, ext. 600
>Fax 757-683-5290
>Mobile Ph 757-469-5675
>
>
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