Re: Property of US Government Ruth Tallman 08 Oct 2002 15:11 EST
Matta, I also just asked our property people and at Lehigh, we use our own stickers but the property # begins with a "G" if it is government-owned equipment and university-owned equipment #'s begin with a "U" so both can be tracked. Ruth Tallman Office of Research and Sponsored Programs Lehigh University 526 Brodhead Avenue Bethlehem, PA 18015 Phone: (610)758-3024 FAX: (610)758-5994 E-mail: xxxxxx@lehigh.edu "Matta Zeinali, CPA" wrote: > I just recieved this information from ONR of Chicago regarding "property > stickers" and wanted to share it if anyone is interested. > Thank You > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > > ------------------------------------------------------------------------ > > Subject: FW: [RESADM-L] Property of US Government > Date: Tue, 8 Oct 2002 15:30:01 -0400 > From: "Smith, Gerald" <xxxxxx@onr.navy.mil> > To: "Matta Zeinali, CPA" <xxxxxx@umbc.edu> > > Matta: > > I tried posting this directly to the list, but was rejected. > > Jerry > > -----Original Message----- > From: Smith, Gerald > Sent: Tuesday, October 08, 2002 2:27 PM > To: Research Administration Discussion List > Subject: RE: [RESADM-L] Property of US Government > > Matta: > > To answer your question, you may create your own stickers provided the > information on the sticker is compliant with the applicable agency > regulations. These stickers are only required where title to the > equipment is clearly vested with the Government. > > Jerry Smith > Regional Director > ONR Chicago > > This is the guidance that ONR follows. It is an excerpt from the DoD > Property Manual. > > ________________________________________________________________________ > ___________ > > DoD Property Manual > > C3.7. IDENTIFICATION OF GOVERNMENT PROPERTY > > Government-owned property shall be identified, marked and recorded > during the contractor's receiving process. The requirements of FAR > 45.506 apply in most cases except for the exemptions given in that > section. Proper identification serves to ensure the Government's assets > are not confused with contractor-owned property and used for > unauthorized purposes. The identification number is assigned by the > contractor unless provided by the Government. In addition, it shall be > marked on the property, where > marking is not impractical, and referenced on support documentation for > inventory control purposes. > FAR 45.506 -- Identification. > (a) Upon receipt of Government property, the contractor shall promptly > -- > > (1) Identify the property in accordance with agency regulations; > (2) Mark the property in accordance with this section; and > (3) Record the property in its property control records. > > (b) > > (1) Except for the following, all Government property shall be marked > with an indication of Government-ownership: > > (i) Items issued to individuals for use in their work (e.g., protective > clothing or tool crib tools) where adequate physical control is > maintained over the items. > > (ii) Property of a bulk type, or where its general nature of packing or > handling precludes adequate marking. > > (iii) Material that is commingled, as authorized by 45.507. > > (iv) Where the property administrator agrees that marking is > impractical. > > (2) Exempted items shall be entered and described on the accountable > property records. > > (c) > > (1) In addition to marking with an indication of Government ownership, > the following property shall be marked with a serial number in > accordance with procedures approved by the property administrator: > > (i) Special tooling. > > (ii) Special test equipment. > > (iii) Components of special test equipment that have an acquisition cost > of $5,000 or more and are incorporated in a manner that makes removal > and reutilization feasible and economical. > > (iv) Plant equipment. > > (v) Accessory or auxiliary equipment associated with a specific item of > plant equipment that is recorded on the property records, if necessary > to assure return with the associated basic item. > > (2) The contractor shall record assigned numbers on all applicable > documents pertaining to the property control system. > > (3) If the property is included in a standard agency registration > system, the contractor may use the property's registration number as the > serial number. The contractor should obtain the registration number > through the property administrator from the owning agency. > > (d) The markings in paragraphs (b) and (c) of this section shall be -- > > (1) securely affixed to the property, > > (2) legible, and > > (3) conspicuous. > > Examples of appropriate markings are bar coding, decals, and stamping. > If marking will damage the property or is otherwise impractical, the > contractor shall promptly notify the property administrator and ask for > the item to be exempted (see paragraph (b) of this section). Markings > shall be removed or obliterated when Government property is sold, > scrapped, or donated. > > -----Original Message----- > From: Matta Zeinali, CPA [mailto:xxxxxx@UMBC.EDU] > Sent: Tuesday, October 08, 2002 1:16 PM > To: xxxxxx@HRINET.ORG > Subject: Re: [RESADM-L] Property of US Government > > Office of Naval research, ONR has asked for the stickers to be placed > on the > federal property .Also DHHS had made an informal request. > > "Matta Zeinali, CPA" wrote: > > > I did not recieve any responses to my request so I am sending this > again. > > Thank You > > > > Matta Zeinali wrote: > > > > > We are required to affix a sticker on any property that is > federally > > > owned. The sticker states "Property of US Government". Does anyone > know > > > where to get the stickers? Or do we need to custom make the > stickers? > > > Thank You. > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > > ====================================================================== > Instructions on how to use the RESADM-L Mailing List, including > subscription information and a web-searchable archive, are available > via our web site at http://www.hrinet.org (click on "Listserv Lists") > ====================================================================== > > ------------------------------------------------------------------------ > > Accountant > University of Maryland Baltimore County > Financial Services > > Accountant <xxxxxx@umbc.edu> > University of Maryland Baltimore County > Financial Services > 1000 Hilltop Circle Fax: 410-455-1916 > Baltimore Work: 410-455-1722 > MD > 21250 > USA > Additional Information: > Last Name Zeinali, CPA > First Name Matta > Version 2.1 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================