Re: NIH conference grant budget Dawn R. Wilkins 02 Oct 2002 08:00 EST
Just so you know, I have subscribed to this listserv and have been receiving these discussion e-mails/updates too. I have even created a subfolder specifically for these as some are the issues raised are interesting. -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf Of Elaine Young Sent: Wednesday, October 02, 2002 7:48 AM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] NIH conference grant budget Have the hotel include the cost of meals in your "conference facility rental" charge - That's how NIH handles its own meetings. -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG]On Behalf Of Amy Hibbard Sent: Thursday, September 26, 2002 5:43 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] NIH conference grant budget Hello all- I have a PI who is submitting a conference grant to NIH, and we have a budget question: How do we charge meals? Yes, I know "entertainment" is unallowable, but we can't keep conference participants in a room all day and not feed them. Last time the PI did this, NIH refused to reimburse these expenses because they were listed only as "meals." So, it seems that, though it is a necessary part of a several day conference, meal expense has to called something else in order to become an allowable cost. The NIH guidelines seem to imply that these expenses can be listed in two different (and supposedly allowable) ways: we can charge the maximum per diem, which includes lodging and meals, for each participant as part of the travel budget, or we can list the meals as a necessary part of the conference (meeting expense) and therefore included in the registration fee (using, then, the lodging-only per diem rate in the travel budget). So, I guess my question really is, which way is better, in NIH's eyes? I'd appreciate any advice you can give me. Thanks, -Amy Discovery consists in seeing what everyone else has seen and thinking what no one else has thought. -Albert von Nagyrapolt Amy Hibbard Grants Administrator Keck Graduate Institute of Applied Life Sciences 535 Watson Drive, Claremont, CA 91711 T: (909) 607-9313 / 607-7855 F: (909) 607-8086 xxxxxx@kgi.edu www.kgi.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================