Re: Secretarial support charges on federal (NIH) award s Moreland, Kim 12 Sep 2002 17:47 EST
Kevin, We're an A-122 institution as well. The rules on treatment of admin/clerical are the same as for A-21 institutions, but A-122 does not contain the set of possible exceptions contained in A-21. In Attachment A to A-122, Section 3.b.(4), you'll find the specific language which requires us to treat like costs consistently, to direct charge salaries and other items only "wherever identifiable to a particular program." And, it says, "The salaries and wages of administrative and pooled clerical staff should normally be treated as indirect costs. . . ." The exemptions contained in A-21 do also apply if those are helpful. In addition, I've had some conversations with Bill Wells at NCI about this issue, and he's very clear on it. If you want to call, I'd be happy to talk about this topic. Kim Kim Moreland, Director Grant and Contract Administration Fred Hutchinson Cancer Research Center 1100 Fairview Avenue, N M/S J6-500 Seattle, Washington 98109 xxxxxx@fhcrc.org 206/667-4868 (voice) 206/667-6221 (fax) -----Original Message----- From: Roberts, Kevin L. [mailto:xxxxxx@MAYO.EDU] Sent: Thursday, September 12, 2002 12:39 PM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Secretarial support charges on federal (NIH) awards Greetings all, Here's a naive question I should probably know the answer to but, obviously don't. Can secretarial support costs be charged as direct costs to a federal (NIH) award? I checked OMB A-122 and the NIH GPS and found little guidance so, I went to OMB A-21. It indicates "...clerical staff should normally be treated as F&A costs." [F. 6. b. (2)]. As an A-122 institution, I'm wondering what the appropriate treatment is, direct or indirect. If possible, please cite regulatory guidance to support your response. Thanks in advance for your help. Kevin L. Roberts Mayo Foundation Pavilion B-20J 200 First St. SW Rochester, MN 55905 (507) 266-5368 xxxxxx@mayo.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================