Re: Accrued vacation charges Parker, Paul 12 Aug 2002 12:11 EST
The Research Foundation of SUNY builds in to their fringe benefit rate a component for accrued vacation payout. In this regard there is no direct charge to the sponsored project or projects when an employee leaves; it comes out of the vacation accrual pool. Paul C. Parker, CRA Assistant Vice President for Research Administration State University of New York PO Box 6000 Binghamton, NY 13902-6000 607-777-6752 fax 607-777-4354 email: xxxxxx@binghamton.edu -----Original Message----- From: Research Administration List [mailto:xxxxxx@hrinet.org]On Behalf Of Larry Waxler - Office of Sponsored Research Sent: Monday, August 12, 2002 11:53 AM To: xxxxxx@HRINET.ORG Subject: [RESADM-L] Accrued vacation charges Greetings. I am investigating potential solutions to an issue that has been a long-standing problem - accrued salary costs against terminating grants or contracts. By union/University agreement, most employees are allowed to accrue and carry- over up to 40 days of vacation from one fiscal year to the next. (Most employees earn 20 days/year.) We often have grants that terminate under which employees have earned vacation time, but have not taken it. By union/University agreement, employees cannot be forced to take vacation time prior to the termination of a grant. With the grant terminated, and the ability to fund the vacation time from the grant gone, the liability becomes a cost to the University when the employee uses the time. We have similar issues with sick time and with retroactive pay raises. (We have had union/University negotiations extend beyond a year, during which time we have had to close- out grants and lost the ability to charge pay raises there.) So, how do you handle these situations? How do you minimize the cost to University funds and maximize the charge against grant and contracts? Larry ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Larry Waxler, Director | Office of Sponsored Programs | TELEPHONE: 207-780-4413 University of Southern Maine | TELEFAX: 207-780-4417 P.O. Box 9300 | E-MAIL: xxxxxx@usm.maine.edu 96 Falmouth Street | WEB: www.usm.maine.edu/osp Portland, Maine 04104-9300 | ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================