So, when the person actually "takes" his/her vacation, the pay for that
day(s) comes from a "pool" that has been collected, rather than to follow
the employee's current pay distribution?   Do you do this only for grants,
or all sources of funds?

Patty Siebenmorgen

At 11:52 AM 8/12/02 -0500, Kaufman, Patrick wrote:
>Larry,
>
>We charge grants at the time the vacation liability is accrued/earned
>(each pay period), not down the road when the vacation is actually taken
>(it is baked into our fringe benefits rate).  As such, it doesn't matter
>when the vacation time is actually taken (or paid out) because the grant
>pays for it when accrued/earned.
>
>Pat Kaufman
>Director of Accounting & Grants Admin.
>Stowers Institute for Medical Research
>Kansas City, MO
>816-926-4027    xxxxxx@stowers-institute.org
>
>
>-----Original Message-----
>From: Larry Waxler - Office of Sponsored Research
>[mailto:xxxxxx@USM.MAINE.EDU]
>Sent: Monday, August 12, 2002 10:53 AM
>To: xxxxxx@HRINET.ORG
>Subject: [RESADM-L] Accrued vacation charges
>
>
>Greetings.
>
>I am investigating potential solutions to an
>issue that has been a long-standing problem -
>accrued salary costs against terminating
>grants or contracts.
>
>By union/University agreement, most
>employees are allowed to accrue and carry-
>over up to 40 days of vacation from one fiscal
>year to the next. (Most employees earn 20
>days/year.) We often have grants that
>terminate under which employees have
>earned vacation time, but have not taken it. By
>union/University agreement, employees
>cannot be forced to take vacation time prior to
>the termination of a grant.  With the grant
>terminated, and the ability to fund the vacation
>time from the grant gone, the liability becomes
>a cost to the University when the employee
>uses the time.
>
>We have similar issues with sick time and with
>retroactive pay raises. (We have had
>union/University negotiations extend beyond a
>year, during which time we have had to close-
>out grants and lost the ability to charge pay
>raises there.)
>
>So, how do you handle these situations? How
>do you minimize the cost to University funds
>and maximize the charge against grant and
>contracts?
>
>Larry
>
>
>
>~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>  Larry Waxler, Director                 |
>  Office of Sponsored Programs           | TELEPHONE: 207-780-4413
>  University of Southern Maine           | TELEFAX:   207-780-4417
>  P.O. Box 9300                          | E-MAIL:    xxxxxx@usm.maine.edu
>  96 Falmouth Street                     | WEB:       www.usm.maine.edu/osp
>  Portland, Maine  04104-9300            |
>~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
>
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