The George Washington University, the largest higher education institution in the nation's capital, is seeking enthusiastic, organized, customer service-oriented candidates for several positions in research administration. Research Service Coordinator, Office of Research Services (ORS) (1 position). Requisition # R10585. Basic Function: to coordinate, participate in, and monitor the daily administrative and fiscal activities of assigned sponsored research projects for specific schools and departments of the University to include both pre-award and post-award functions. Characteristic Duties and Responsibilities: 1. Administers all pre-award/post-award functions related to sponsored research projects within assigned schools and departments including proposal preparation activities (compilation of data, estimation of funding/personnel needs, projected expenses, budget preparation, drafting of proposal, etc.), of funds, efficient and effective management of administrative and fiscal activities. Provides expertise and consultation to principal investigators and departmental representatives on policy guidelines and budgetary, personnel, and expenditure control activities. 2. Sets up award data in the University's financial system as it corresponds with award documentation (award dates, budget information, billing information, revenue recognition, methodology, rates, etc.); coordinates with Grants and Contracts Accounting Services (GCAS) to resolve any issues and/or discrepancies. 3. Ensures compliance with institutional and sponsor policies and procedures through approval of grant expenditures, review of contract protocols, review and approval of financial reports and invoices, and interaction with principal investigators and departmental representatives. Identifies potential funding/compliance issues and provices timely recommendations for courses of action. 4. Continuously monitors fiscal activities of sponsored projects and conducts analysis to identify/report on financial status of sponsored projects including compliance, forecasting, and projected project shortfalls. 5. Maintains continual contact with principal investigators/departmental representatives to interpret clauses, reporting and/or expense problems, and resolve conflict between University policies and procedures versus those established in grants and contracts. Acts as a liaison between the sponsors and principal investigators/departmental representatives. 6. Reviews sponsored project proposals received from faculty members to ensure compliance with sponsor regulations, University and department guidelines, and the generally accepted principles of reasonableness and appropriateness. Obtains the necessary authorizations from department chairs, deans, and vice presidents prior to proposal approval signature by the authorized University officials. 7. Reviews and approves sponsored project personnel actions and requests for travel by sponsored project personnel. 8. Advises principal investigators/departmental representatives in resolving technical questions relating to consultant agreements. Reviews consultant agreement letters to ensure required elements have been included. Submits agreements to appropriate Office of Research Services management. 9. Assists principal investigator and centers/departments in soliciting, drafting, negotiating, awarding, and administering subcontracts including the development of subcontractor estimates in support of prime contract tasks, approving payments and maintaining subcontractor files. Ensures that outside subcontractors' most current audit reports have been submitted and approved by GCAS. 10. Establishes and maintains grant files. 11. Maintains and updates proposal database. 12. Serves as a facilitator between the payroll office and the various units in the distribution and collection of effort reporting and certification. 13. Participates in development and administration of policies and procedures for pre-award and post-award grant and contract management. Related Duties 1. Performs other work-related duties as requested. 2. Ensures that work in progress meets established deadlines. 3. Develops effective working relationships and provides quality service with both internal and external customers. 4. Maintain and/or enhance up-to-date knowledge and skills applicable to sponsored program activity through additional training, conferences, meetings of research administration professional societies or through the review of professional literature. Supervision Received: Administrative and functional supervision is received weekly from the Manager, Pre-Award Services, for pre-award responsibilities and from a Manager, Post-Award Services, for post-award responsibilities. Supervision Exercised: None Entry-Level Qualifications: Bachelor's degree in Accounting, Finance, Business Management, or other field relevant to research administration, or an equivalent combination of training and experience A minimum of three (3) years of professional experience that include budgeting and/or accounting and preferably at least one (1) year of experience working within a pre-award and/or post-award environment is necessary. Wide-ranging experience with the principles, practices, and procedures relative to Federal and non-Federal sponsored research in an academic environment is preferred. Strong interpersonal, communication, customer service, and organizational skills are necessary. Proven ability to work effectively in a team environment and demonstrated willingness to learn and share new ideas is necessary. Familiarity with computer-oriented applications and technology is necessary. Familiarity with Oracle financial software is desirable. Manager, Pre-Award Research Services (Medical), Office of Research Services (ORS). Requisition #R9972. Characteristic Duties and Responsibilities. Proposal and award review, including negotiation of contracts and agreements for clinical studies, and supervision of research service coordinators in their pre-award services supporting medical faculty and staff research endeavors. The pre-award manager will be familiar with all compliance issues, attend institutional review board meetings, and maintain communication with other University and affiliated offices as necessary. Entry-Level Qualifications. Bachelor's degree or an equivalent combination of training and experience; a minimum of five years of progressive management experience in pre-award research administration in a medical center environment, to include negotiation of clinical studies; wide-ranging experience with federal and non-federal sponsored research in a medical center environment; and strong negotiation, supervisory, communication, and customer service skills. The successful candidate will have a proven ability to work effectively in a team environment and under pressure to meet deadlines. Application The George Washington University offers a generous compensation package to include health insurance and tuition benefits for employees, their spouses, and dependents. To apply, either mail, fax, or e-mail resume (including salary history/requirements) referencing applicable requisition number to: Enok Dancil, xxxxxx@gwu.edu, 2033 K Street, NW, Suite 220, Washington, DC 20052; Fax: (202) 994-9609. Please see the HRS web page at www.gwu.edu/employ.html and, if possible, include a completed application and applicant data form with your resume. Applications will be accepted until all positions are filled. GW is an Equal Opportunity Employer. -- Susan B. Burke Sponsored Research Information Specialist Office of Research Services The George Washington University 2121 I Street NW, Suite 601 Washington, DC 20052 Telephone: 202/994-9136 Facsimile: 202/994-9137 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
