Perry;

Matching or cost sharing documentation retention requirements are the same
as expenses charged directly to the grant.  If we agreed to contribute
direct costs, they are so coded in our financial system.  If our match was
in reduced F&A recovery (an exception for us) we maintain the records of our
calculation of that amount in our grants records for the retention period as
well.

Gary Chaffins
Director, Office of Research Services and Administration
5219 - University of Oregon
Eugene, OR  97403-5219
Voice  (541)346-2395
FAX   (541) 346-5138
E-mail xxxxxx@orsa.uoregon.edu

-----Original Message-----
From: Chaffin, Perry N [mailto:xxxxxx@MARSHALL.EDU]
Sent: Tuesday, March 26, 2002 10:13 AM
To: xxxxxx@HRINET.ORG
Subject: Re: [RESADM-L] Matching Documentation

I tried to post this yesterday, but nothing came through.  Here goes again!
 Perry

-----Original Message-----
From: Chaffin, Perry N
Sent: Monday, March 25, 2002 9:13 AM
To: 'Research Administration Discussion List'
Subject: Matching Documentation

A question has arisn at our institution concerning the need for detailed
documentation for all matching expenditures.  This documentation is said to
include all invoices, payroll registers, etc.
Does anyone know of the need to keep all of this detailed documentation on
file for all matching expenditures?  What policies do you have to cover this
situation?

Perry N. Chaffin, CPA
Interim Controller
Marshall University Research Corporation
phone: 304-696-7118
fax:  304-697-2770
xxxxxx@marshall.edu

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