The University is preparing a proposal for a private agency that gets
some federal funds.  This agency requires a significant match.  We have
a state agency that is willing to donate a data set (in-kind
contribution) for the University to use on the project.  The data is
necessary to our project and will be collected through a parallel
project occuring at the state agency over a two year period.  The state
project is budgeted for a two year period at a total cost of $70,000
including a $47,000 equipment purchase.  This "scrubbed" data set is not
available commercially and the agency will be providing us with the data
relevant to our project as it become available over the course of our
one year project.  The state agency has asked for our assistance in
assigning a value to the data set.

I have considered recommending that it be valued at the cost of
purchasing a data set that could be considered comparable which we think
is approximately $5,000, but the cost to the state agency of collecting
the data is actual $11,500, if you exclude the equipment purchase.  We
don't want to undervalue the donation since we have a large match
requirement, but we also want to be reasonable and not violate A-110.
What do you suggest as the best approach to assigning a value to the
data since it is not commercially available and we can't exceed fair
market value?

--

Ginger Baker
Manager
Statewide Office of Cost Analysis

University of Alaska
Statewide Systems Office
910 Yukon Drive, Suite 209C
P.O. Box 756540
Fairbanks, AK 99775-6540

Email: xxxxxx@alaska.edu
Telephone: (907) 474-6496
Fax:   (907) 474-5167

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