Re: Modular Grants Baker, Dorothy Sanders 26 Nov 2001 12:35 EST
Our medical school does require an itemized budget at the time of submission. We have a budget on the web with all the necessary rates included plus an automatic inflation increase. This helps the PIs and so far, we've not received a lot of complaints from those who use them. This, also, helps in setting up the accounts when an award is received. Dottie Dottie Baker Contract & Grant Officer East Carolina University Office of Sponsored Programs 178 Ed Warren LSB Greenville, NC 27858 Tel: 252-816-3151 FAX: 252-816-3260 -----Original Message----- From: Audrey Buck [mailto:xxxxxx@POBOX.UPENN.EDU] Sent: Monday, November 26, 2001 12:05 PM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] Modular Grants Our school does not require budgets, but this can be a bit of a problem in the long run. When putting awards in the system, how will you know what is excluded and what is not? We have tuition that is excluded on some research projects. This causes a problem when figuring out the F&A costs. Audrey Senior Contract Administrator, II Office of Research Services 3451 Walnut Street Room P221 Franklin Philadelphia, PA 19104-6289 p) 215 573-6709 f) 215 898-9708, 9707 -----Original Message----- From: Research Administration List [mailto:xxxxxx@HRINET.ORG] On Behalf Of Keith Williams Sent: Tuesday, November 20, 2001 2:14 PM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] Modular Grants Roberta, We have just changed the policy at my institution: for a trial period, we will not require faculty to submit detailed budgets with modular proposals. This is the way they wanted to go, so we struck a deal. The responsibility for using the correct fringe rates and requesting an adequate number of modules will rest with the PI/Department. We are a small school with a minimal sponsored programs staff, so we divert some administrative burden to the faculty anyway (or at least we try to) out of necessity. Of course, we still offer any assistance they might need with budget calculations. At the time of award, we will require a correct, detailed budget before releasing funds. In my personal opinion, it is hard to justify requiring something (a budget) that the agency does not, and, in either scenario, the PI is ultimately the person who should best know what funds are required for the proposed science. As with other "just in time" elements such as updated Other Support and IRB approval, the PI can supply the budget once (s)he knows that funding is likely. >"Roberta C. Nary" wrote: > >> We are looking at our current procedure that requires PI's to submit a line >> item budget for internal purposes, when submitting a modular grant >> application. We are contemplating streamlining this process to eliminate >> the line item budget request at the time of application, but rather provide >> it at the time of the award. At the time of submission they would be >> required to provide the modular amount for year 1 and the out years, >> identify costs that affect the amount of the module, that is if there is an >> increase/decrease in the modular request from one year to the next, and >> identify costs that affect the F&A calculation. >> >> We be interested to hear from both sides, that is, those who do require an >> internal budget at the time of application and those who do not require an >> internal budget at the time of application. For those of you who do not >> require an internal budget at the time of application, I would be >> interested in knowing how it works at your institution. >> >> Thank you >> >> Roberta C. Nary, CRA >> Director >> Office of Sponsored Programs MS 116 >> Brandeis University >> 781 736/2119 >> 781 736/2123 >> >> Keith Williams Associate Director, Office of Sponsored Programs Georgia State University 404-651-4352 xxxxxx@langate.gsu.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================