We have debated this at some length at our institution.  Our usual policy
is to be as flexible as possible and not to require anything over and above
what is required by the feds or the sponsor, as the case may be.  However,
we feel that it is our responsibility to make sure that the investigator
has adequate funding to cover the salaries and supplies for the
project.  If the faculty only give us the lump sum modular budget, we find
that they have a tendency to ask for less than they actually need, so that
it will "look good" in peer review.  When they then itemize their
expenditures, we find that their initial request doesn't cover their
costs.  Therefore we require them to do an itemized budget for internal
purposes.  We also use it to set up the award in the financial system, once
funded.

Joni.

At 12:30 PM 11/20/01 -0800, you wrote:
>We are looking at our current procedure that requires PI's to submit a line
>item budget for internal purposes, when submitting a modular grant
>application. We are contemplating streamlining this process to eliminate
>the line item budget request at the time of application, but rather provide
>it at the time of the award.  At the time of submission they would be
>required to provide the modular amount for year 1 and the out years,
>identify costs that affect the amount of the module, that is if there is an
>increase/decrease in the modular request from one year to the next,  and
>identify costs that affect the F&A calculation.
>
>We be interested to hear from both sides, that is, those who do require an
>internal budget at the time of application and those who do not require an
>internal budget at the time of application.  For those of you who do not
>require an internal budget at the time of application,  I would be
>interested in knowing how it works at your institution.
>
>Thank you
>
>
>
>
>Roberta C. Nary, CRA
>Director
>Office of Sponsored Programs MS 116
>Brandeis University
>781 736/2119
>781 736/2123
>
>
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Jon Hart, Director, Sponsored Programs Administration
The Rockefeller University
1230 York Ave.-Box 82, NY, NY 10021-6399
tel:  (212) 327-8054; fax:  (212) 327-8400

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 Instructions on how to use the RESADM-L Mailing List, including
 subscription information and a web-searchable archive, are available
 via our web site at http://www.hrinet.org (click on "Listserv Lists")
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