Re: EPA - MBE/WBE Ulitization under Federal Grants, Co op. Agreements & Interagency Agreements - form 57 Selby,Mary 09 Nov 2001 11:00 EST
Thanks for the input. Approximately how many EPA accounts do you handle. Mary Selby Senior Research Administrator Sponsored Programs Colorado State University Fort Collins, CO 80523 970 491-5574 FAX 970 491-6147 -----Original Message----- From: Shannon Fisher [mailto:xxxxxx@ANDY.LAN.KSU.EDU] Sent: Friday, October 19, 2001 9:16 AM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] EPA - MBE/WBE Ulitization under Federal Grants, Coop. Agreements & Interagency Agreements - form 57 When the award is received, we send out a letter to the department/PI explaining the requirements and indicating that they should work with our Purchasing people to accomplish the objectives (they have a book that lists these type of businesses. The book is compiled by our state Commerce dept - I believe it is based on businesses that respond to a voluntary survey). The reporting, though, is handled similarly to what you do. We require the department to complete the report and we review and sign, like we do on financial reports, but we often do have to question or correct the information. I know that some other schools handle all of this through their Purchasing folks, but from what I understand it is because in their state they have a state goal for purchasing from minority or women-owned businesses, so they are tracking and reporting to the state, and a report to the feds doesn't take much extra work. Our state has no such goals and in fact is relatively low on minority and women-owned businesses that provided goods or services that are needed for these projects. Many of our MBE/WBE reports go in with $0 for this type of purchasing. We instruct the departments the need to try, though, and we haven't had EPA question us to this point. Date sent: Fri, 19 Oct 2001 08:35:21 -0600 Send reply to: Research Administration Discussion List <xxxxxx@hrinet.org> From: "Selby,Mary" <xxxxxx@RESEARCH.COLOSTATE.EDU> Subject: [RESADM-L] EPA - MBE/WBE Ulitization under Federal Grants, Coop. Agreements & Interagency Agreements - form 5700-52A To: xxxxxx@HRINET.ORG Our office is wrestling with the annual MBE/WBE forms required by EPA, which are due the end of this month (as well as at close out). Our current process entails staff in Sponsored Programs reviewing the EPA prime awards and any subcontracts with EPA flo through. Based on this review, we complete all sections of the form except box 5d, "Actual MBE/WBE Procurement Accomplished this Reporting Period," and Box 6, "Comments". We then send the form with detailed instructions and a tip sheet to the Principal Investigators and request they work with their accounting staff to compile the information and fill out these two boxes. They are instructed to then return the form to Sponsored Programs for signature and forwarding to EPA and/or institutions from which we have received subcontracts. We have recently met with the University Purchasing Department to determine if completion of this form falls more in their realm than the PI obtaining the information. I welcome hearing from folks to know how other institutions handle this requirement. Faculty frequently do not understand the intent of the form, how to compile the information, plus the data returned is often questionable. Mary Selby Senior Research Administrator Sponsored Programs Colorado State University Fort Collins, CO 80523 970 491-5574 FAX 970 491-6147 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== Shannon Fisher Assistant Controller Kansas State University Controller's Office Sponsored Projects Accounting 785-532-6207 xxxxxx@ksu.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================