Re: In Kind Documentation Shannon Fisher 08 Nov 2001 15:31 EST
You mean they are not getting paid at all, but are working on the project? Or they are getting paid but have voluntary cost sharing to be reported? If it is the latter, then again, you can call it in-kind if you want, but actual dollars are going out the door for that salary and is in the accounting system somewhere and (if it isn't voluntary UNcommitted, etc.,etc.) then it is documented through effort reporting. I have found that the term "in-kind" means different things to different people. When I say we don't allow "in-kind" contributions, I guess what I am really saying is that if we are going to count it as match, it has to be an actual expenditure documented within the accounting system. PI's have been known to dream up ideas for contributions that sound good to them, but aren't actually anything that can be documented as a cost. Date sent: Thu, 8 Nov 2001 16:14:42 -0500 Send reply to: Research Administration Discussion List <xxxxxx@hrinet.org> From: "Wolterman, Ken (WOLTERK)" <xxxxxx@UCMAIL.UC.EDU> Subject: Re: [RESADM-L] In Kind Documentation To: xxxxxx@HRINET.ORG What about a faculty member who wants to "volunteer" his summer effort to the project? -----Original Message----- From: Shannon Fisher [mailto:xxxxxx@ANDY.LAN.KSU.EDU] Sent: Thursday: November 08, 2001 3:01 PM To: xxxxxx@HRINET.ORG Subject: Re: [RESADM-L] In Kind Documentation I may not be understanding your question completely, but here at KSU, we don't provide "in-kind" matching on sponsored projects. We accept it from third-parties (not often), but if the university is to provide matching/cost sharing, it must be documented through the accounting system. In other words, if we incurred a cost related to the project, (crayons were bought to use on the project) then $ were paid out by the university (for crayons), so it is not an "in- kind" contribution, and there is a related payment in the accounting system somewhere. We require that the "somewhere" be a separate account designated for matching. We report the expenditures charged to that account to the sponsor as matching. As I noted, we do have some cases where a third party is providing "in-kind" contributions (some other entity is buying the crayons and providing them for the project). A document we use for that at the proposal stage is found at http://www.ksu.edu/research/proposal.info/. We modify it (mostly remove the word "proposed") and use it to document and report actual contributions to the sponsor if the project is actually funded. Shannon Fisher Assistant Controller Kansas State University Controller's Office Sponsored Projects Accounting 785-532-6207 xxxxxx@ksu.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== Shannon Fisher Assistant Controller Kansas State University Controller's Office Sponsored Projects Accounting 785-532-6207 xxxxxx@ksu.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================