We always require a letter or at the very least an e-mail -- something in
writing from the person confirming that they are going to provide what it
says in the application they will provide.
Joni.

At 03:22 PM 9/12/01 -0500, you wrote:
>I am just curious to know how strict the rest of you are related to
>requiring back up documentation in your files for proposals where external
>folks are listed in some way as consultants or advisors or collaborators.
>In general we have always required some kind of note, memo, e-mail or
>formal letter indicating that the person knows they have been mentioned in
>our proposal and that they are ok with the proposal and the way in which
>they are represented.
>
>One of our more savvy faculty members has challenged me a bit on this
>issue.  He runs a research center and probably does have a cache of
>colleagues that he can turn to for advice and collaboration as needed.  Do
>we trust him and let it go?  If so, why?  Would we have a different set of
>rules for those faculty we feel are less savvy?  Is there some cut-off for
>determining what backup is needed for real involvement in a project versus
>just name dropping to make us look good to the sponsor?  Does it really
>matter in the long run?
>
>Any best practices or good arguments you can provide to help me look at
>this in a more reasonable way is appreciated.
>******************************************
>Martha M. Taylor, Director
>Office of Sponsored Programs
>310 Samford Hall
>Auburn University, AL 36849-5131
>
>334-844-4438
>334-844-5953 (fax)
>
>xxxxxx@auburn.edu
>
>
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Jon Hart, Director, Sponsored Programs Administration
The Rockefeller University
1230 York Ave.-Box 82, NY, NY 10021-6399
tel:  (212) 327-8054; fax:  (212) 327-8400

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