I've had a few responses to my inquiry (thanks!) plus requests for
clarifications.   I will plan to post whatever feedback I get to this list,
hopefully next week.

Clarification:  At CSU we have 8 "contract and grant" administrators (4
seniors, and 4 assistants) who are responsible for reviewing and signing off
on all proposals submitted (pre-award function) as well as negotiating
awards and then administering the active projects through closeout
(post-award function.)  We have 2 "proposal processing specialists" who
assist the c&g administrators with proposal preparation by checking
guidelines, preparing reps & certs, doing cover letters, and preparing the
proposal for copying and sending.  We also have a separate accounting staff
of 6 people who handle all of the invoicing and financial reporting.

My original question was: how many active projects do your research
administrators handle as an average workload?  I added the piece about also
handling pre and post award because I wanted to be able to compare apples to
apples.  If your administrators aren't also handling a proposal load, I'd
expect they could administer more active projects.

In addition, I'm attaching at the bottom an email I received about SRA's
Benchmarking Survey that will probably be a good source to get data like
I've requested.  I plan to pursue this further and thought others on the
listserv might be interested as well.

Thanks again for your input!

Mary Atella
Director, Sponsored Programs Services
Colorado State University
phone:   (970) 491-2083
fax:   (970) 491-6147
email:   xxxxxx@colostate.edu

-----Original Message-----
From:   Bill Kirby [mailto:xxxxxx@crosslink.net]
Sent:   Friday, June 01, 2001 7:45 AM
To:     Atella,Mary
Subject:        Re:      [RESADM-L] average workload for contract and grant
administrators

 <<2000survey.pdf>> Dear Mary:
I am writing to make you aware of the SRA Sponsored Programs Benchmarking
Survey and Database that reports on the information you are seeking.  We are
currently collecting data covering activities in FY 2000. Over 60
institutions reported data for FY98. Over 80 institutions have registered to
provide data for this round. The survey contains standard definitions for
pre and post award activity, proposal, award, etc.
The survey is web based. There is no charge for participation in the survey
and the standard "report card" on 16 sponsored programs staffing and
activity measures as compared to the nationwide sample. I have attached a
copy of the FY 2000 survey questions. If you are interested in participating
let me know and we can register Colorado State. The 2000 data collection
ends June 30, but we can extend the deadline if that would help.  There are
also summary reports based on the FY 98 data available on the SRA web site.
I hope this helps, and that you will consider participating in the current
data collection. let me know if you have any questions and I can send
additional information.
Regards,
Bill Kirby

----- Original Message -----
From:   "Atella,Mary" <xxxxxx@RESEARCH.COLOSTATE.EDU>
To:     <xxxxxx@HRINET.ORG>
Sent:   Thursday, May 31, 2001 6:18 PM
Subject:        [RESADM-L] average workload for contract and grant
administrators

> I'm interested to know (approximately) how many active awards a contract
and
> grant administrator handles at your institution as a typical workload.
> Please also clarify how many C&G administrators you have on your staff,
and
> whether or not they also process proposals (in other words, do they handle
> both pre- and post-award activities?)
>
> Thanks in advance for your input.
>
> Mary Atella
> Director, Sponsored Programs Services
> Colorado State University
> phone:   (970) 491-2083
> fax:   (970) 491-6147
> email:   xxxxxx@colostate.edu
>
>
> ======================================================================
>  Instructions on how to use the RESADM-L Mailing List, including
>  subscription information and a web-searchable archive, are available
>  via our web site at http://www.hrinet.org (click on "Listserv Lists")
> ======================================================================