Re: Maintaining Copies of Proposals Mary Watson 22 May 2001 14:57 EST
Unfunded proposals - send back once a year with suggestions for resubmitting, etc. Funded proposals - keep for 5 years, box and stow away for 3 more then return to faculty (if still on campus) or simply purge At 02:33 PM 5/22/2001 -0500, you wrote: >7 years!!! > >As soon as we know that they are not funded, we send a memo to the PI >stating the proposal was not funded. Then we only keep the proposal for >about a year. > >Domenica > >At 12:22 PM 5/22/2001 -0700, you wrote: >>Sally's response brings up a question for me - how long do you keep >>proposals? We have them for 7 years back, and I'm getting ready to purge >>them again and want to keep only 3 years of proposals. >> >>What is everyone else doing? >>Thanks, >> >>Carol Brodie >>Office of Sponsored Programs >>University of the Pacific >>Stockton, CA 95211 >> >> >> >> >> >>> xxxxxx@MAIL.UND.NODAK.EDU 05/22 11:50 AM >>> >>We are also a state institution and subject to an open records act, but >>proposals in my opinion (and our general counsel agrees) are DRAFT >>documents and not subject to the act. If the proposal is funded, then the >>final document is put into the file of record (or the draft document >>becomes a final document) and then is subject to requests. We do not keep >>proposals in our files beyond a year, unless the proposal is still being >>considered. I feel strongly and make it a habit of clearly delineating >>records (subject to open records) vs non-records (not subject). >> >>Sally Eckert-Tilotta, Ph.D., Interim Director >> >> >> >>====================================================================== >> Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are available >> via our web site at http://www.hrinet.org (click on "Listserv Lists") >>====================================================================== >> >> >>====================================================================== >> Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are available >> via our web site at http://www.hrinet.org (click on "Listserv Lists") >>====================================================================== >> >> >>====================================================================== >> Instructions on how to use the RESADM-L Mailing List, including >> subscription information and a web-searchable archive, are available >> via our web site at http://www.hrinet.org (click on "Listserv Lists") >>====================================================================== > > > >******************************************************************************************************************* >Domenica G. Pappas >Assistant Director >Office of Sponsored Research and Programs >Illinois Institute of Technology >3300 S. Federal Street >Main Building, Room 301H >Chicago, IL 60616 > >Phone: (312) 567-3035 >Fax: (312) 567-6980 >Email: xxxxxx@iit.edu > >web: www.iit.edu > > >====================================================================== >Instructions on how to use the RESADM-L Mailing List, including >subscription information and a web-searchable archive, are available >via our web site at http://www.hrinet.org (click on "Listserv Lists") >====================================================================== Mary H. Watson Director, Grants and Contracts Room 215, Regional Center for Continuing Education Valdosta State University Valdosta, GA 31698 229-333-7837 (phone) 229-245-3853 (Fax) ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================