7 years!!!

As soon as we know that they are not funded, we send a memo to the PI
stating the proposal was not funded.  Then we only keep the proposal for
about a year.

Domenica

At 12:22 PM 5/22/2001 -0700, you wrote:
>Sally's response brings up a question for me - how long do you keep
>proposals?  We have them for 7 years back, and I'm getting ready to purge
>them again and want to keep only 3 years of proposals.
>
>What is everyone else doing?
>Thanks,
>
>Carol Brodie
>Office of Sponsored Programs
>University of the Pacific
>Stockton, CA  95211
>
>
>
>
> >>> xxxxxx@MAIL.UND.NODAK.EDU 05/22 11:50 AM >>>
>We are also a state institution and subject to an open records act, but
>proposals in my opinion (and our general counsel agrees) are DRAFT
>documents and not subject to the act.  If the proposal is funded, then the
>final document is put into the file of record (or the draft document
>becomes a final document) and then is subject to requests.  We do not keep
>proposals in our files beyond a year, unless the proposal is still being
>considered.   I feel strongly and make it a habit of clearly delineating
>records (subject to open records) vs non-records (not subject).
>
>Sally Eckert-Tilotta, Ph.D., Interim Director
>
>
>
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*******************************************************************************************************************
Domenica G. Pappas
Assistant Director
Office of Sponsored Research and Programs
Illinois Institute of Technology
3300 S. Federal Street
Main Building, Room 301H
Chicago, IL 60616

Phone:          (312) 567-3035
Fax:            (312) 567-6980
Email:          xxxxxx@iit.edu

web:            www.iit.edu

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