Tania,

I would cost-share the $20,000 but not F&A.  You will have to get a letter
from BIG OIL documenting the cost share.  Regarding F&A - whose rate do you
use (yours or BIG OIL's)?  Nah, I think it's pushing it to apply F&A to the
dive hut.  The other example being used for the argument is more reasonable
because you are comparing volunteer labor to paid labor on a grant.

Good luck,

Ruth

"Tania H. Clucas" wrote:

> Dear List Folks -
>
> Help!
>
> We are submitting a proposal that has a donated service/facility use and
> the question has come up  - can we claim unrecovered F&A for the value
> of the donation?
>
> Specifically - we will be using a dive hut located at Prudhoe Bay that
> is owned by BIG OIL. They are letting us use it gratis. The fair-market
> value of this usage is around $20,000. We are using this as part of our
> cost-share in a proposal to the feds.
>
> To reiterate - can we claim unrecovered F&A on this donation? We are
> having a hot and heavy discussion about the similarities and differences
> of this situation to that of  claiming the wages and benefits of
> volunteer labor, and the associated F&A that can be calculated. At this
> point, I am just plain confused.
>
> Thank you for ANY suggestions or guidance you may have.
>
> Tania Clucas
> --
>        Accountability and accounting are not the same thing
>
> Tania Clucas, CRA                         mailto:xxxxxx@sfos.uaf.edu
> Grants Coordinator                               Voice 907.474.6736
> School of Fisheries and Ocean Sciences           Fax   907.474.7204
> University of Alaska Fairbanks         http://www.sfos.uaf.edu:8000
>
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