What you need from a subcontractor to support an invoice should have been
determined at the time the subcontract was issued. Issuance of a
subcontract is a post-award, procurement function. Review of invoices for
payment and compliance is a post-award, accounts payable function.
-----Original Message-----
From: Lauren Beastall [mailto:xxxxxx@CGU.EDU]
Sent: Wednesday, January 31, 2001 1:16 PM
To: xxxxxx@HRINET.ORG
Subject: [RESADM-L] Invoicing on Awards
Hi Everyone,
I have a couple of quick questions regarding the invoicing of grants,
contracts, etc...
1) When reviewing invoices are there any types of issues that we need to be
aware of? (For example, whether or not the funds are available, whether or
not there are unallowable costs, etc...) We are trying to figure out what we
need to do when we receive invoices from subcontracts and when we invoice
our own expenses on grants, contracts, etc...Is there a particular process
any of your institutions do when you are processing invoices for grants and
contracts?
2) Do you consider the process of reviewing invoices on grants, contracts,
etc... post-award or pre-award duties?
Thanks for any advice you can offer me.
Sincerely,
Lauren L. Beastall
Research Administration Analyst
Sponsored Research and Projects
Claremont Graduate University
Phone: (909) 607-9296
Fax: (909) 607-7911
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