Bill -

We establish a separate account for the cash match and budget by line item.
Our fiscal year budget is a calendar year and the lag between submission and
award on proposals with a cash match provides the opportunity for inclusion
in the next years overall operating budget.

The match is supported by institutional funds, either raised by the
development office or provided by endowment operating support, or a
combination of both.

Whether the institution supports matches that result from an award equitably
across research disciplines is another issue.

John D. Pepe
Controller
Stroud Water Research Center
970 Spencer Road
Avondale, PA 19311-9514

VOICE: (610) 268-2153, ext. 253 FAX: (610) 268-0490 E-MAIL:
xxxxxx@stroudcenter.org

-----Original Message-----
From: Research Administration List [mailto:xxxxxx@hrinet.org]On Behalf Of
William Campbell
Sent: Wednesday, November 01, 2000 3:36 PM
To: xxxxxx@HRINET.ORG
Subject: Institutional fund for matching funds

Resadm-ers--

I have proposed to our chancellor that my institution establish an
institutional grant fund to pay cash matches, fringe benefits when the
sponsor doesn't, and other such expenses.  She asked me 'what do other
universities do?'  Good question.  It contains two, more specific,
questions:

1. For those institutions that have some sort of fund from which you can
draw cash matches and such, how much is in it?  Do you size your fund based
on past experience?  On what's available?  On some percentage of external
funds collected per year?

2. Where does the money come from?  I've suggested two sources: indirect
costs and our university foundation.  Are there any other likely candidates?

We're a small institution with only between $2M and 3M external funds
received per year, but grant activity is increasing.  And we'd like it to
increase faster.  We've reached the point where we have to think twice about
submitting proposals with cash matches, hence my proposal to establish a
fund.

Reply either to the list or to me (but note that if you simply punch reply,
your message goes to everyone--that still surprises me, sometimes). If I
receive a significant number of private replies, I'll summarize to the list.

Regards, Bill

Bill Campbell
Director, Grants & Research
University of Wisconsin-River Falls

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