Molly, we count it as of the date the University issues its official notice of
award and acceptance. That is not done until a fully executed contract or
agency award notice is received and processed through the system. So, we can
have awards that were made in June, but not fully processed until July. These
would be counted in July, which for us is another fiscal year.

I think the important fact here is to pick a method and stick to it, then it
all becomes relative, but at least consistent.

Good Luck,

Celia

Celia U. Gravely
Assistant Director
University of Florida, Pathology Department
P.O. Box 100275
Gainesville, FL 32610-0275
352.395.7977 (voice)
352.395.7978 (fax)

xxxxxx@SBLHS.ORG wrote:

> RESADM-Lers:
>         in compiling end-of-year reports of proposals and awards, what
> determines for you which fiscal year an award is recorded in? E.g. -- the
> award letter on a recent grant is dated 6/19/00, but the agency's agreement
> will likely not be signed until after July 1.
>
> For purposes of documenting the activity of the pre-award side of your
> office, do you count this as an award in FY 00 or FY 01?
> -----------------
> Molly Daniel
> Grants Specialist
> Planning Dept.
> Sarah Bush Lincoln Health Center
> 1000 Health Center Drive
> Mattoon, IL 61938-0372
> tel. 217-258-2195
> fax 217-258-4135
> email: xxxxxx@sblhs.org
> web: www.sarahbush.org
>
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