I don't have access at the current time to the written policy, but when I
worked at the USC School of Medicine, it was the responsibility of the
research administrator to ensure that the situation described never
happened.  The administrator had to be cognizant of the research end date
and how much accrued time was owed to each employee.  If employees were to
be laid off, they had to be laid off enough in advance of the research end
date to allow them to be paid from research funds for their accrued time.

If this didn't happen, the department or division had to bear the cost and
not anyone at a higher level.

At 07:45 Am 6/2/2000 -0400, you wrote:
>We are tryting to come up with a policy on paying and accounting for
>vacation time accrued by employees whose appointments are completely
>dependent on sponsored funding. The problem arose some time ago when a
>particular one year grant ended and three indivduals' appointments ended
>with it. They had not taken any vacation time during the course of the
>one year grant and were, understandably, looking to get paid for those
>days upon their departure. The department chair, dean, and academic vp
>then went scrambling because they didn't have any money readily
>available to deal with this. If you have a policy or guidelines that
>address this issue, could you fax me a copy to the number below Thanks.
>
>Steve
>
>--
>Stephen Erickson, Director
>Office of Research Administration
>Boston College
>McGuinn Hall 600
>Chestnut Hill, MA 02467
>Telephone: 617-552-3344
>On-Campus Fax:  2-0747
>Fax to my computer:  413-895-8328
>
>
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Joe Titone
Dept. of Contracts and Grants
Univ. of Southern California
xxxxxx@mizar.usc.edu
213 740-6069

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