Pat - I don't have a policy or procedure for you, but I do have a
recommendation on these types of advances.  Make sure that your accounting
system "captures" the advance in someway so that you (or anyone else) looking
at the account can easily understand the true balance on the account.

What I have found is that in many accounting systems, these are not
"encumbered" or reflected in any way.   The account shows more of a balance
than is really available and can easily be overdrawn.

I would be interested in what you gather as far as policy/procedure and any
information on how others "capture" these advances within their systems.

Regards, Marcia

"Hawk, Pat" wrote:

> I'm sure there's been some traffic on this issue earlier, so sorry if this
> is a repeat.  I'm looking for some help with a good policy/procedure
> statement for issue field or cash advances.  We have faculty who do field
> work and need cash advances.  If anyone has a website they can point me to,
> or are willing to send me a copy of theirs via e-mail, I'd be most
> appreciative.  Thanks!
>
> Pat Hawk
> Sponsored Projects Administrator
> 5219 University of Oregon
> Eugene, OR  97403-5219
> tel: 541/346-2504
> fax: 541/346-5138
> e-mail:  xxxxxx@orsa.uoregon.edu
>
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