Re: subcontracting with a Federal Agency Marie Smith 20 Apr 2000 10:10 EST
We are going through this with several federal agencies. Apparently, some agencies feel that the money, although pass-through, comes from the university not the prime federal agency. The feeling is that the loses its federal identity by going through the outside agency. In one case, we ran the subcontract through a third party university. In the other cases, I have been on the phone with the granting agency to see what agreements they have in place with the recipient federal agency so that the subcontract can be structured in a mutually satisfactory manner. In any case, the process is often long and sometimes tedious. ____________________________________________ Marie F. Smith Manager of Grants Administration Institution of Ecosystem Studies PO Box AB, Route 44A Millbrook, NY 12545 (914) 677-5343 (phone) (914) 677-7508 (direct) (914) 677 5976 (fax) xxxxxx@ecostudies.org -----Original Message----- From: Sarah Cooley [mailto:xxxxxx@ZOO.UVM.EDU] Sent: Thursday, April 20, 2000 9:55 AM To: xxxxxx@HRINET.ORG Subject: subcontracting with a Federal Agency Hello: I am seeking input from anyone having experience establishing a subcontract agreement with a Federal agency. Our institution has received a grant (a Standard Grant) from USDA CSREES subject to 7 CFR Part 3015, 3017, 3018, and 3019. The budget in the approved application included dollars to subcontract for part of the work to be done by USGS. The subcontract agreement I originally prepared and sent to USGS included the terms and conditions from the prime grant. USGS wants us to remove the Terms and Conditions and does not want to sign the Debarment, Suspension, ineligibility Exclusion for Lower tier transactions. They have provided a draft of an agreement that leaves out any reference to the prime sponsor. I found in 7 CFR 3015 (3015.2 specifically) that the the prime award's provisions do not automatically apply to subgrants with recipents that are "agencies or instrumentalities of the Federal government..." Does this mean that the terms and conditions USDA has applied to us do not have to passed down to USGS as subgrantee? If not, what, if any, terms and conditions do I need to make a part of the agreement? Any experience, advice, opinions, examples would be greatly appreciated. Please respond directly to: xxxxxx@zoo.uvm.edu. Thank You! Sarah Cooley Sarah Cooley Sponsored Programs Administrator The University of Vermont and State Agricultural College 340 Waterman Building Burlington, VT 05405-0160 Phone: (802) 656-3360 FAX: (802) 656-1326 email: xxxxxx@zoo.uvm.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================