Re: e-GAPS Allen Mehta 14 Mar 2000 12:34 EST
The problem described below seems to be a on-going theme in submitting proposals to the sponsors. Each sponsor having a web site to collect the proposal information, but each site has removed the authorization aspect of what universities need to manage proposal submissions. We at the GAMS consortium(grant application management system) have for several years been attempting to work with the sponsors to allow us to submit via EDI a fully developed proposal using the GAMS software system. More information at www.gams.org. The intent in this case was to allow a single software frontend to develop the proposal, the budget with real time integration with institutional data, validate the budget and sponsor rules and then include get all approvals from deans, committees, etc... Based on the sponsor selected the GAMS system will either print all the forms for that sponsor or allow it to be sent via EDI. Today we are working with several of these agencys include NSF and NIH to submit to them via GAMS EDI functions. It also allows schools to manage and retain the information at there level. I believe that the best approach for the sponsors is to support the EDI submissions and if need be continue to support there own web sites for schools who do not have the need to verify or authorize proposal submitted. Date sent: Tue, 14 Mar 2000 09:57:37 -0600 Send reply to: Research Administration Discussion List <xxxxxx@HRINET.ORG> From: Nancy Peterson <xxxxxx@WINONA.MSUS.EDU> Subject: Re: e-GAPS To: xxxxxx@HRINET.ORG I know several of the RESADM people have contacted the Education Department about e-gaps. The responses we received have been less than satisfactory. They say they can't use a system like NSF's Fastlane because they have applicants from numerous organizations that don't hve anything like an SRO to coordinate submissions. And they say they can't impose any ADDITIONAL requirements in their electronic application process that are not part of their hard copy application process (which makes no sense to me -- since hard copies require signatures as proof of institutional approval). My Academic Vice President has told his Deans that if any faculty member submits a proposal without advance approval, it will be turned down. (A gentleman I spoke to in Arkansas said his institution did this with a very large award that many faculty knew about. He said they have not had a problem since then.) Unfortunately, it may take drastic measures such as turning down awards to have an impact on e-gaps. Until the Education Department is swamped with numerous garbage-quality proposals, and finds itself committing time and resources to processing and budgeting for proposals that are going to be turned down, it seems bound and determined to not re-consider its position. ************************************************************************** Nancy Kay Peterson Director of Grants & Sponsored Projects Somsen Hall Room 202-C Winona State University Winona, MN 55987 Phone: 507.457.5519 Fax: 507.457.2415 xxxxxx@winona.msus.edu http://www.winona.msus.edu/grants/ Charna K Howson To: xxxxxx@HRINET.ORG <xxxxxx@UNC cc: G.EDU> Subject: e-GAPS Sent by: Research Administratio n List <xxxxxx@hri net.org> 03/14/00 09:20 AM Please respond to Research Administratio n Discussion List I have just finished reading about the US Dept. of Ed's e-GAPS system in response to an inquiry from a PI who plans to submit two proposals electronically in April. My review of the Web site and documentation indicates there is no institutional blessing required, just the assumption that the PI got it before hitting the electronic send button. I'm not excited about this one!! Would anyone who has had previous experience with the system provide me with guidance, insights, concerns either by e-mail or by phone? I am supposed to discuss the system with my PI later this afternoon. Thanks for the help, Charna ---------------------- Charna K Howson Associate Director Office of Research Services 100 McIver Building, UNCG P.O. Box 26170 Greensboro, NC 27402-6170 Phone: 336 334-4316 Fax: 336 334-3140 E-mail: xxxxxx@uncg.edu ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== Allen Mehta Associate Director USC Software Systems (626)-457-4150 FAX (626)-457-4155 ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================