You should have included a termination clause in the original contract.  We
have not renewed some of our subcontracts.  As long as there is no provision
for renewal in the original contract, we just let the term of the contract
expire and do not issue an amendment.

____________________________________________
Marie F. Smith
Manager of Grants Administration
Institution of Ecosystem Studies
PO Box AB, Route 44A
Millbrook, NY 12545
(914) 677-5343 (phone)
(914) 677-7508 (direct)
(914) 677 5976 (fax)
xxxxxx@ecostudies.org

-----Original Message-----
From: Laurie Chamness [mailto:xxxxxx@COFC.EDU]
Sent: Wednesday, February 16, 2000 2:26 PM
To: xxxxxx@HRINET.ORG
Subject: Declining to issue a subcontract renewal

Do any of you have experience in declining to issue a subcontract
renewal award to a private company on a multi-year federal grant? If so,
what justification to the private company, if any, is required on our
part, in declining to issue the renewal? What are the possible legal
ramifications regarding the private company's rights?

We have a three year NASA grant on which we have issued a subcontract to
a private company for the past 2 years. The relationship between our
institution and the private company has deteriorated to the point where
the PI would prefer not to issue the subcontract to the private company
for Year 3 of the grant. This private company was named in the original
grant proposal to NASA as a subcontractor for the 3 year grant period.
Our PI does not want to hire the private company for Year 3, but he also
wants to avoid the conflict of having to provide a legal justification
to the company for not renewing the subcontract.

Laurie

--

Laurie P. Chamness                    Phone:  (843) 953-4973
Assistant Director                        Fax:  (843) 953-6577
Research & Grants Admin          E-mail:  xxxxxx@cofc.edu
College of Charleston
66 George Street
Charleston, SC  29424

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