Hi Nancy (and others), Just so you know how the process is handled on our end.....NSF now has an internal system so that our staff can check (at their desk), the arrival of the coversheet as well as information such as where it was assigned. As Nancy has correctly pointed out, there is sometimes a delay between the time that the coversheet gets processed and the when the program receives it. This delay should be minimal now, given the new system that was recently implemented. Since NSF doesn't consider the proposal "officially" submitted until the signed coversheet is in hand, the program staff are likely anxious to get their hands on it. Most NSF proposals (unsolicited) still require that the cs be sent in separately to the the DIS address (see the GPG page 3). Here's how you might proceed the next time you get a phone call: 1) If you have sent it in, ask the caller to check the internal system (FL tracking system) to see if the coversheet has been logged-in. They may seem surprised and unaware of the system. 2) If they seem surprised or unaware, feel free to send me an email (xxxxxx@nsf.gov) and I'll get in touch with them. It's part of my job to insure that such information is getting properly distributed. The only way that we know that our staff don't know, is to hear from the external community and from persons such as yourself. Hope this helps others on the list too. Cheers, Florence -----Original Message----- From: Nancy Peterson [mailto:xxxxxx@WINONA.MSUS.EDU] Sent: Friday, January 28, 2000 1:01 PM To: xxxxxx@HRINET.ORG Subject: Re: FastLane question It's happened with an Engineering proposal and a Computer Science proposal. The offices are simply looking for the signed cover sheet (and supporting materials, if appropriate) that is mailed in after we do the electronic submission. I would guess they are receiving the copy of the proposals separately from the cover sheets and they aren't getting matched up properly. Or maybe they are receiving the proposals in advance of the cover sheets, and are hesitant to do anything until the signature is "in-hand." If some of the program announcements are now including instructions to send the signed cover sheets in separately as one list participant mentioned), it's going to be awfully easy to miss that. PI's and SRO's are generally just referring to the program guidelines for content instructions. If you're doing a FastLane submission, you don't expect to have to look at the individual program guidelines for submission instructions, too. ************************************************************************** Nancy Kay Peterson Director of Grants & Sponsored Projects Somsen Hall Room 202-C Winona State University Winona, MN 55987 Phone: 507.457.5519 Fax: 507.457.2415 xxxxxx@winona.msus.edu http://www.winona.msus.edu/grants/ "Rabanal, Florence I" To: xxxxxx@HRINET.ORG <xxxxxx@NSF cc: .GOV> Subject: Re: FastLane question Sent by: Research Administratio n List <xxxxxx@hri net.org> 01/28/00 11:15 AM Please respond to Research Administratio n Discussion List Hi All, I'd like to try and work this out. Nancy, can you send me more detail on the kind of "signed materials" that the NSF Divisio is asking for? Thanks Florence Rabanal National Science Foundation Directorate for Mathematical and PHysical Sciences FastLane Project Coordinator -----Original Message----- From: Nancy Peterson [mailto:xxxxxx@WINONA.MSUS.EDU] Sent: Friday, January 28, 2000 11:32 AM To: xxxxxx@HRINET.ORG Subject: FastLane question This is the second time this has come up. We follow the FastLane instructions and send in the signed materials to FastLane,, then we get a call from the NSF Division demanding copies of the signed materials before they will consider reviewing our application. Apparently FastLane isn't processing the signed stuff fast enough to satisfy the Divisions. Is this happening to anyone else? Should we be sending copies of the signed materials to the program office, too, just in case? ************************************************************************** Nancy Kay Peterson Director of Grants & Sponsored Projects Somsen Hall Room 202-C Winona State University Winona, MN 55987 Phone: 507.457.5519 Fax: 507.457.2415 xxxxxx@winona.msus.edu http://www.winona.msus.edu/grants/ ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ====================================================================== ====================================================================== Instructions on how to use the RESADM-L Mailing List, including subscription information and a web-searchable archive, are available via our web site at http://www.hrinet.org (click on "Listserv Lists") ======================================================================
