In the agreement review process (wherever you place it in your
organization), this deviation from your routine must be noted and made
available to those responsible for generating the expenditure and those
auditing them prior to requesting payment/reimbursement.
VCU is not as good at this as we'd like, due to severely constrained
personnel levels. However, Sponsored Programs reviews each agreement
before accepting it, and we try to pick up such "management by exception"
points and note them on the award notice we send G&C Accounting, the PI,
and the PI's department.
Chuck
At 11:49 AM 1/6/00 -0600, you wrote:
> A question for the RESADM-L readers: If the regulations for your
>grant project specific a limit for mileage reimbursement rates which is
>below your organization's rate, how do you handle this? Our organization
>pegs its mileage reimbursement rate to the standard rate published by the
>IRS, and this recently increased from 31 cents to 32.5 cents per mile. One
>of our grant projects, however, is funded by the Illinois Dept. of
>Transportation, which limits mileage reimbursement to 31 cents. We are now
>looking at the prospect of some project staff receiving a 31 cents per
>mile reimbursement while others, who are funded under a different grant
>award, may receive 32.5 cents per mile. -----------------
> tel. 217-258-2195
> fax 217-258-4135
> email: xxxxxx@sblhs.org
> www.sarahbush.org
>1000 Health Center Drive
> 61938-0372 Attachment Converted: "C:\Eudora\Attach\Ivy.gif"
Herbert B. Chermside, CRA
Director, Sponsored Programs Administration
Virginia Commonwealth University
PO BOX 980568
Richmond, VA 23298-0568
Express Delivery Only:
Sanger Hall, Rm. 1-073
11th & Marshall Streets
Richmond, VA 23219
Voice: 804-828-6772
Fax 804-828-2521
OFFICE e-mail xxxxxx@VCU.EDU
Personal e-mail xxxxxx@vcu.edu
http://views.vcu.edu/ospa/
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