It's important to note that UC Boulder's definition of off-campus that
is included in their negotiated rate agreement includes a statement that
says "Projects partially performed off-site are apportioned between
their on-site components."

Some Universities have that language included in their rate agreement,
in which case in makes sense to use the off-campus rate for work being
performed at home.  However, many institutions have a different off
campus definition in their rate agreement. Minnesota's states that
"Grants and contracts will not be subject to more than one F&A cost
rate.  If more than 50% of a project is performed off-campus, then the
off-campus rate will apply to the entire project."  It is important to
follow the approach defined in your rate agreement.

David

--
David Hagen
Director
Office of Cost Analysis
University of Minnesota
612-626-9895

On 4/8/2020 9:36 AM, Alexa Van Dalsem wrote:
> At University of Colorado Boulder, we had this question come up before we all went to mandatory remote work. We developed the attached Remote PI Form. Our proposal team uses this to determine if the off-campus rate can apply for off campus office work and to collect the required approvals.
>
> We do not post this publicly on our website but have it available if the question comes up. I expect we'll continue to use this through our mandatory remote work.
>
> Regards,
> Alexa
>
> Alexa Van Dalsem, MA, CRA
> Assistant Director, AFSO
> Office of Contracts and Grants
> 3100 Marine Street, 4th Floor | 572 UCB
> University of Colorado Boulder
> Boulder, Colorado 80309-0572
> xxxxxx@colorado.edu
> O 303 735 6525
> www.colorado.edu/ocg
>
> During the COVID-19 outbreak, CU’s Office of Contracts and Grants will continue with normal operations, although all staff are working remotely. If we need to schedule a phone call, please send me an email with your contact information, and I will call you as soon as possible.
>
>
>
> ------------------------------
>
> Date:    Tue, 7 Apr 2020 17:29:25 +0000
> From:    "Armstrong,Lori A" <xxxxxx@MDANDERSON.ORG>
> Subject: Re: Working from home off-campus F&A rate
>
> I would recommend referencing your institution's policies concerning what qualifies for the off-campus rate (check your F&A proposal or IDC rate agreement). From my experiences, the off-campus rate should only be used if you are paying rent and utilities for a research site that is not on-campus and covered by your F&A proposal pools. The rent and utilities would be listed as a direct cost in the proposal.
>
> Lori Armstrong, MRA, CRA
> Associate Director, Finance
> Grants & Contracts Administration
> xxxxxx@mdanderson.org<mailto:xxxxxx@mdanderson.org>
> Phone: 832-750-4934
>
> From: Research Administration List [mailto:xxxxxx@LISTS.HEALTHRESEARCH.ORG] On Behalf Of Frederick, Jackie A.
> Sent: Tuesday, April 7, 2020 12:26 PM
> To: xxxxxx@LISTS.HEALTHRESEARCH.ORG
> Subject: [EXT] [RESADM-L] Working from home off-campus F&A rate
>
> WARNING: This email originated from outside of MD Anderson. Please validate the sender's email address before clicking on links or attachments as they may not be safe.
>
>
> Due to the need to work remotely, we have a researcher who is submitting a proposal to a government agency requesting a report on the economy related to the COVID pandemic.  Proposal is due 4/6 and report to be completed by Mid-May.  The question has come up if they may use the off-campus rate.  They say all research will be done through web browsers, but the report will be stored on a university hard drive.  Have any of you had this question arise, and what was your response?
>
> Thanks
>
> Jackie
>
>
> Jackie Frederick
>
> Director, PreAward
>
> Wright State University
>
> 201J University Hall
>
> Dayton, OH  45435-0001
>
> Voice: 937-775-2664 - Fax: 937-775-3781
>
> email: xxxxxx@wright.edu<mailto:xxxxxx@wright.edu>
>
> ________________________________
>
> ############################
>
> To unsubscribe from the RESADM-L list:
> write to: mailto:xxxxxx@LISTS.HEALTHRESEARCH.ORG
> or click the following link:
> http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1

############################

To unsubscribe from the RESADM-L list:
write to: mailto:xxxxxx@LISTS.HEALTHRESEARCH.ORG
or click the following link:
http://lists.healthresearch.org/scripts/wa-HLTHRES.exe?SUBED1=RESADM-L&A=1