I believe this is the result of this executive order:  https://www.whitehouse.gov/presidential-actions/2025/02/implementing-the-presidents-department-of-government-efficiency-cost-efficiency-initiative/

See Section 3, a through d, especially.

Collette L. Ryder, MBA, CRA

Director

Office of Sponsored Programs Administration

The Rockefeller University

1230 York Ave., Box 82

Founders Hall, Room 301

New York, NY  10065

Email: xxxxxx@rockefeller.edu

Tel: (212) 327-8054

From: xxxxxx@lists.healthresearch.org <xxxxxx@lists.healthresearch.org> On Behalf Of Murray, Margaret T
Sent: Monday, March 17, 2025 7:24 AM
To: xxxxxx@lists.healthresearch.org
Subject: [RESADM-L] FW: [External] UPDATE: HHS Payment Management System New Mandatory Field

Caution: External email

Does anyone have any insight on this email the PMS system sent on late Friday? I’m a little stunned.

I have view access to PMS to obtain authorized balances and draw-down amounts.

I can’t imagine how this will be implemented. Would love to hear from central level post-award people who oversee draw-downs.

Margaret T. Murray
Post-Award Research Administrator III
Research Administration Services, Hospital Specialty Services
Emory University, 1762 Clifton Rd, Atlanta, GA 30322

From: PMS - Do Not Reply (PSC) <xxxxxx@psc.hhs.gov>
Sent: Friday, March 14, 2025 4:28 PM
To: Murray, Margaret T <xxxxxx@emory.edu>
Subject: [External] UPDATE: HHS Payment Management System New Mandatory Field

͏   ͏

 ͏  ͏  ͏  ͏ ͏  ͏  ͏  ͏ ͏  ͏  ͏  ͏ ͏  ͏  ͏  ͏ ͏  ͏  ͏  ͏ ͏  ͏  ͏  ͏

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Dear Payment Management System User,

This is an official email from the U.S. Department of Health and Human Services Payment Management System (PMS).

In order to implement Executive Order 14222 — Implementing the President's "Department of Government Efficiency" Cost Efficiency — PMS is introducing a new mandatory field in the payment request screen at the subaccount level on March 17, 2025. This field, limited to 1,000 characters, will capture a justification from the Grant Recipient explaining the purpose of the payment. Justifications can be brief or more detailed, such as:

• "Purchase of anti-retroviral drugs for HIV/AIDS clinics in Uganda."
• "Reimbursement of payroll and supply expenses for a Head Start preschool program."

Medicaid payment requests are exempt from this requirement.

Below is an example of what the PMS screen will look like:

Payment Management Help Desk Team

Program Support Center

U.S. Department of Health and Human Services

NOTE: This is an automated generated message. Please do not reply to this email.

Copyright (C) 2025 U.S. Department of Health and Human Services, Program Support Center. All rights reserved.

This email was sent to xxxxxx@emory.edu
why did I get this? unsubscribe from this list update subscription preferences
U.S. Department of Health and Human Services · 5600 Fishers Ln · Rockville, MD 20852-1750 · USA

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