This position closes on August 6^th.  Please let me know if you have any questions!!

Department

PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)

Department Information

The Department of Pathology and Laboratory Medicine at Indiana University and IU Health Physicians is comprised of over 250 individuals working together to achieve success in fulfilling the tripartite mission. The department has over 100 faculty members with a primary appointment in pathology, 80 of whom are dually employed pathologists and PhD clinical scientists. Pathology has a combined operating budget of nearly $60 million, comprised of clinical revenues, foundation funding, contracts and grants, and various other ancillary funding sources. The department has a strong footprint in clinical education with allied health programs in medical laboratory science, histotechnology and cytotechnology. In addition to teaching medical students, each year the department trains 22 pathology residents and approximately 15 fellows training in the 12 different subspecialty fellowships within the department.

Job Summary

• Ensures proposal review, submission, financial monitoring and closeout of sponsored projects; reviews and interprets external sponsor's submission guidelines; reviews budgets and completes administrative forms on behalf of faculty, staff, and researchers as needed.
• Advises and assists in the development and submission of grant proposals, review of awards, and explains issues to the staff and faculty investigators.
• Provides review, approval, and advice about proposal/award materials; answers questions from sponsors, researchers, fiscal officers, research administrators and others; initiates action to resolve problems when necessary.
• Assists faculty and staff in identifying documents or forms needed in connection with pending or funded projects; follows up on all correspondence to ensure that appropriate action is taken or information provided.
• Monitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements, and allows or disallows the transactions accordingly.
• Advises and mentors other staff members in regards to financial transaction issues.
• Provides guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelines.
• Escalates questions as needed to ensure efficient completion of tasks.
• Ensures timely and efficient flow of information and file management in connection with proposals, awards and other types of agreements, and sponsored project accounts.
• Utilizes various internal and external systems (such as Kuali, FastLane, ASSIST, NIH Commons and Grants.Gov) extensively for proposal submissions, project changes, and account monitoring.
• May mentor less experienced staff, conduct regular training and educational sessions, and provide guidance to team members, staff and faculty on federal, state and university policies, particularly with seemingly conflicting or vague policies and regulations.
• Attends and participates in various professional development opportunities, including seminars, webinars, workshops, and conferences organized by external sponsors and/or professional organizations.
• Attends and participates in training opportunities. 
• Designs, develops, and conducts training programs, materials, workshops and other activities to a wide university audience as new information becomes available or new policies and procedures are implemented.
• Represents university to external sponsors by responding to questions and resolving concerns in relation to proposal submissions or award documents.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree preferably in related field. 

Preferred

• Master's degree. 

WORK EXPERIENCE

Preferred

• 1 year of experience preparing and submitting grant proposals in a similar role at a university or hospital system experience with grants and awards administration or university or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) certification upon date of hire. 

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Strong proficiency in university policies and/or complex proposal terms and conditions.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at xxxxxx@iu.edu or by visiting IUPD.

We would like to invite you to visit the Indiana University careers site and initiate your application process.

Directions on how to apply:

1.  Non-IU employees should click on the first link below to access the careers site; current IU employees should click on the second link below. 

2.  Review the job description and then click on "Apply for Job" to begin your application.

3.  Non-IU employees will need to sign in to access your account.  If you do not already have an account, click on "Register Now" to create an account.  Current IU employees will be recognized through CAS Authorization.

4.  Complete the application process.

If you are NOT an IU employee currently, please use the following link:

https://hrms.indiana.edu/psp/PH1PRD_PUB/EMPLOYEE/HRMS_PUB/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Applicant&JobOpeningId=312049&PostingSeq=1

Current IU employees should use this link:

https://hrms.iu.edu/psp/PH1PRD/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Employee&SiteId=1&JobOpeningId=312049&PostingSeq=1

DISCLAIMER:  Any views or opinions presented in this email are solely those of the sender and do not necessarily represent those of Indiana University.

Please Note:  This message was automatically generated at the sender's request.  Do not respond to this email as responses will not be managed.

Please email me if you have any questions. Thank you!

Upcoming Out of Office: 

Ashlee Roell, BA

Research Program Manager

Department of Pathology & Laboratory Medicine

Indiana University School of Medicine

IU Innovation Center, Suite 110

351 W. 10^th Street

Indianapolis, IN 46202

Cell: (317) 402-2043

Fax: (317) 274-2018

xxxxxx@iu.edu